Executive Assistant

Somewhere

Job Location:

National Capital Region - Philippines

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Position : Executive Assistant

Work Hours (Client) : U.S. work hours with some flexibility

Pay Range : $1000 - $2000 USD/month(varies based on skill set and experience level)

Location of Search : Philippines

Work Location : REMOTE

Type of Contract : Independent Contractor

Company/Client Overview:

A privately held firm managing a large and diverse portfolio of commercial real estate assets across the United States. Our work spans acquisitions development leasing financing and long-term asset management. We operate with speed precision and a long-term mindset.

Duties and Responsibilities:

We are hiring a high-performing Executive Assistant to support two senior executives at Innovative Advisory Group. This role blends classic administrative excellence with real estate-specific execution operational coordination and lifestyle management.

Youll play a critical role in keeping priorities on track managing day-to-day communications and proactively handling business and personal logistics. From site visit planning to inbox triage your work enables the executives to focus on high-impact decisions and long-term value creation.

This is a fast-paced high-trust position for someone who thrives in dynamic and changing environments and brings professionalism poise and proactive thinking to everything they do.

Real Estate & Business Support

Manage complex calendars involving site visits and internal reviews
Track deadlines and deliverables across deal flow development milestones and transaction closings
Prepare meeting agendas take notes manage follow-ups and support reporting
Coordinate company travel for business conferences and property tours
Maintain corporate entity compliance with Government authorities.
Coordinate Company-sponsored events
Procure supplies for office marina and gifts for vendors and Team Members

Personal & Lifestyle Coordination

Arrange personal travel vacations and reservations
Coordinate family schedules household staff and family appointments as needed
Source gifts handle personal errands and manage special events
Serve as liaison with personal service providers and vendors

Well-Being & Work-Life Rhythm

Block and protect time for deep work travel recovery and wellness
Schedule medical fitness or personal care appointments
Support meal planning groceries or delivery scheduling
Monitor weekly bandwidth and help rebalance as needed

Tasks to assign to Executive Assistant:

Travel and flight coordination scheduling ground transportation and
flight catering
Lodging booking for out of town travel
Correspondence with partners and vendors including coordinating and setting up Teams meetings
Vendor client and team gifts
Holiday greeting creation and dissemination
Event coordination: Day at the Races Christmas Parties charitable
events
Ordering of supplies for office and Intrepid Landing
Maintain company directory and contact list
Maintain Corporate entity listing and Secretary of State compliance
Meeting agendas
Voting on investment proxy requests

Minimum Requirements:

Language requirement: Excellent English Communication Skills

Education: Bachelors Degree (ideally)

Experience: 4 years of related experience

Industry: Real Estate/Property Industry

Qualifications

4 years supporting senior executives (real estate or financial services
preferred)
Experience working with or adjacent to real estate professionals
investors or operators
Tech-savvy with Office 365 Teams DocuSign and Entrata
Creating SOPs
Excellent written and verbal communication
Strong organizational skills and follow-through

Ideal Candidate

Discreet trustworthy and incredibly organized
Unshakable under pressure and calm in fast-moving environments
Proactive solves problems before they show up
Excellent communicator across email calls and internal notes
Able to move seamlessly between professional and personal support

Preferred Experience

Familiarity with real estate financing lease administration or transaction timelines
Experience supporting founders managing partners or family offices
Comfortable interfacing with vendors lenders and high-net-worth stakeholders

Why This Role

Youll be a key force behind two high-performing leaders responsible for managing and growing a significant commercial real estate portfolio. Your work will directly impact operational clarity and personal bandwidth giving them the space to focus on what moves the portfolio forward.

Position : Executive AssistantWork Hours (Client) : U.S. work hours with some flexibilityPay Range : $1000 - $2000 USD/month(varies based on skill set and experience level)Location of Search : PhilippinesWork Location : REMOTEType of Contract : Independent ContractorCompany/Client Overview:A priva...