Event Assistant
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Job Location:
Hourly Salary:
Posted on:
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Job Summary
We are seeking an organised proactive and detail-oriented Event Assistant to support the planning and delivery of events from conception through to completion. This role is ideal for someone with a passion for events a strong sense of initiative and the ability to thrive in a fast-paced environment.
Tasks
Key Responsibilities
Assist with the planning coordination and execution of events across various formats and sizes.
Support the Event Manager and wider team with event logistics timelines and budgets.
Liaise with venues suppliers and stakeholders to ensure smooth event operations.
Manage guest lists invitations registrations and on-site check-ins.
Contribute to event set-up on-site coordination and post-event debriefs.
Prepare event documentation including run sheets schedules and briefing notes.
Maintain administrative systems databases and event materials.
Support marketing and promotional activities where required including social media and event photography.
Requirements
Excellent organisational and multitasking skills with the ability to manage competing priorities.
Strong communication and interpersonal skills both written and verbal.
A proactive and solutions-focused attitude with high attention to detail.
Ability to work collaboratively in a team and independently when required.
Comfortable working to tight deadlines and adapting to changing requirements.
Proficient in Microsoft Office and/or Google Workspace; familiarity with event software or design tools is advantageous.
Previous experience in event coordination hospitality marketing or administration is desirable but not essential.
Flexibility to work occasional evenings or weekends to support event delivery.
Benefits
A dynamic and supportive working environment with opportunities for growth.
Hands-on experience in all aspects of event management.
Exposure to a wide variety of clients venues and event types.
Professional development and mentoring from experienced event professionals.
A collaborative team-oriented culture that values initiative and creativity.
To apply please submit your CV. Early applications are encouraged as interviews may take place before the closing date.
Key Skills
- Marketing
- Catering
- Organizational skills
- Hospitality Experience
- Management Experience
- HubSpot
- Event Planning
- Events Management
- Project Management
- Event Marketing
- Leadership Experience
- negotiation
