Office Manager
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Job Location:
Suffolk, NC - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Job Description
This position has primary responsibility for management of the administrative office and critical business practices at Virginia Techs Tidewater Agricultural Research and Extension Center (Tidewater AREC). Located in Suffolk Virginia (village of Holland) Tidewater AREC is one of the largest off-campus units within the universitys College of Agriculture and Life Sciences/ Virginia Agricultural Experiment Station. Tidewater AREC is currently home to nine resident faculty members three postdoctoral associates 14 full-time staff numerous part-time wage and student employees 11 graduate students; and has an annual research budget of approximately $2 million and personnel budget of $2.1 million.
In this role the Office Manager will be expected to oversee day-to-day fiscal and human resources operations at Tidewater AREC. Some critical areas of responsibility include providing support for procurement and receiving shipments fiscal auditing (monthly annually and multi-year) coordinating facilities repair and maintenance with internal offices (i.e. University Facilities) and external contractors coordinating funds accounting/handling inventory management payroll projections and entry human resources local tasks including onboarding and offboarding employees serving as safety co-coordinator for the unit providing scheduling and communications support for the Tidewater AREC Director and Assistant Director troubleshooting fiscal and human resources issues and development of guidelines and protocols that increase the efficiency of operations at the Tidewater AREC. The Office Manager will also manage a part-time (30 h/week) office assistant position that supports the activities listed above.
Administratively the position reports to the Tidewater AREC Director with input from the Assistant Director Tidewater AREC faculty college fiscal / human resources leaders and Tidewater AREC senior staff for annual evaluation purposes. Success in this position will be heavily dependent on the candidate being self-motivated highly organized an excellent problem-solver and service-focused. Excellent communications and collaborative leadership abilities are critical given the size and scope of ongoing activities at Tidewater AREC. Resources training and a strong peer support network will be provided to facilitate a successful transition to Virginia Techs unique fiscal human resources safety and inventory management systems.
This is a 100% in-office position with office hours between 8AM and 4:30PM; remote work is not available for this position. Occasional in-state travel may be necessary for training purposes or critical meetings.
Required Qualifications
- A positive and collaborative attitude with service-oriented mindset.
- Associates degree in administrative or business management accounting or related field; or the combination of education and work-related experience.
- Computing experience with emphasis on the Microsoft suite of applications including Word Excel Outlook OneDrive/Sharepoint and Teams.
- Demonstrated ability to interpret and follow organizational procedures.
- Ability to maintain accurate digital and paper records in an organized manner.
- Ability to communicate effectively in oral and written English.
- Ability to maintain confidentiality as required in matters related to personnel management.
- Ability to multitask effectively and efficiently.
- Ability to become proficient in the use of Virginia Tech proprietary software/databases used in fiscal HR safety inventory etc. within 12-months of start date.
Preferred Qualifications
- University degree (BA/BS/MBA) in agricultural economics and/or business administration business management or accounting.
- Demonstrated skills (coursework and/or experience) in financial data management administrative office management and/or accounting.
- Demonstrated leadership/supervisory experience in a business setting.
Pay Band
3
Overtime Status
Non-Exempt: Eligible for overtime
Appointment Type
Regular
Salary Information
$44108 - $66162; commensurate with experience and education level
Hours per week
40
Review Date
November 6 2025; open until filled
Additional Information
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its mottoUt Prosim(That I May Serve) Virginia Tech pushes the boundaries of knowledge by taking a hands-on transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world Virginia Tech is aninclusive communitydedicated to knowledge discovery and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36000 undergraduate graduate and professional students in eightundergraduate colleges aschool of medicine aveterinary medicinecollegeGraduate School andHonors College.The university has a significant presence across Virginia including Blacksburg the greater Washington D.C. area the Health Sciences and Technology Campus in Roanoke sites in Newport News and Richmond and numerousExtension officesandresearch institutes.A leading global research institution Virginia Tech conducts more than $650 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees students or applicants on the basis of age color disability sex (including pregnancy) gender gender identity gender expression genetic information ethnicity or national origin political affiliation race religion sexual orientation or military status or otherwise discriminate against employees or applicants who inquire about discuss or disclose their compensation or the compensation of other employees or applicants or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation please contact Dr. Mark Estienneat during regular business hours at least 10 business days prior to the event.
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Management Experience
- QuickBooks
- Accounting
- Office Experience
- Dental Office Experience
- Payroll
- Administrative Experience
- Eaglesoft
- Human Resources
- Bookkeeping
About Company
About Johnson & Wales University: Founded in 1914, Johnson & Wales University is a private, nonprofit, accredited institution with campuses in Providence, Rhode Island, and Charlotte, North Carolina.
