Business Support Assistant (Regional Office) SC5

DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race colour national origin ethnic or social background genetic information gender gender identity and/or expression sexual orientation religion or belief HIV status or disability.

ABOUT WFP

The World Food Programme is the worlds largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace stability and prosperity for people recovering from conflict disasters and the impact of climate change.

At WFP people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse committed skilled and high performing teams selected on merit operating in a healthy and inclusive work environment living WFPs values (Integrity Collaboration Commitment Humanity and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP visit our website: follow us on social media to keep up with our latest news: YouTube LinkedIn Instagram Facebook Twitter TikTok.

WHY JOIN WFP

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive diverse and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training accreditation coaching mentorship and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country regional and global offices around the world and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

JOB TITLE:Business Support Assistant (Regional Office)

TYPE OF CONTRACT:Service Contract (SC)

UNIT/DIVISION: Regional Office - Asia& The Pacific

DUTY STATION: Bangkok Thailand

DURATION:One year (Possible to renew)

NUMBER OF POST: One (1)

* This vacancy announcement is for Nationals of Thailand.

WFP offers a competitive benefits package including salary for SC5 level starting from THB 56808 Social Security leave and medical insurance.

KEY RESPONSIBILITIES (not all-inclusive nor exhaustive):

Under the supervision of the Business Support Associate Asia& the Pacific Regional Office the incumbent is expected to:

• Perform under minimal supervision and proceed a variety of administrative duties (e.g. leave recording meeting organization reservations office supply and equipment orders etc.) including preparing and/or processing administrative requests/documents (e.g. travel requests expense claims visa applications etc.) for members in the Regional Office for Asia and the Pacific

• Collate information for inclusion in reports documents and correspondence to support the effective work of other staff.

• Respond to standard queries and provide timely and accurate guidance.

• Maintains liaison with the Management and members of the Regional Office as well as Senior officials in other units regarding on-going activities and other administrative matters; monitors processes and schedules related to the offices activities and tasks etc.

• Ensure smooth and efficient information flow within the office; prepares and processes confidential information; assists in the development of office administrative systems and procedures.

• Provide assistance in the coordination of relevant activities meetings training and events.

• Process and manage routine administrative and financial tasks in various functional areas to contribute to the effective and timely management of resources.

• Draft correspondence and reports as required on general administrative or specialized tasks which may be of a confidential nature within the assigned area of responsibility.

• Performs other duties as assigned.

MINIMUM QUALIFICATIONS AND EXPERIENCES:

EDUCATION: Completion of secondary school education. A post-secondary certificate in the related functional area and preferably supplemented by a university degree.

EXPERIENCE:

Five (5) or more years of progressively responsible experience within the relevant business stream includes a strong background in general administrative support for executives and individual across all organisational levels both horizontally and vertically.

KNOWLEDGE & SKILLS:

• Knowledge of specialised common business practices and methods gained through relevant technical training and experience.

• Proficient in the use of office equipment and computer software packages such as Microsoft Offices and telecommunication system.

• Strong prioritization time management organizational skills with self-awareness and able to work well under pressures or unexpected circumstances.

• Ability to develop and maintain relationships with a range of individuals people with different backgrounds and cultures to provide a high-quality support service.

• Ability to carry out basic data analysis and work independently rectify problems requiring attention on details and quality.

• Ability to maintain confidentiality.

• Good communication skills required to give and receive information and work with a variety of individuals including high-level.

LANGUAGE: Fluent and accuracy in both oral and written communications in English and Thai.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation please contact:

NO FEE DISCLAIMER

The United Nations does not charge any application processing training interviewing testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee please disregard it. Furthermore please note that emblems logos names and addresses are easily copied and reproduced. Therefore you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate complete and includes your employment records academic qualifications language skills and UN Grade (if applicable).

• Once your profile is completed please apply and submit your application.

• Please make sure you upload your professional CV in the English language

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport recommendation letters academic certificates etc. may potentially be requested at a future time

• Please contact us at in case you face any challenges with submitting your application

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs job requirements merit and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse all forms of discrimination any kind of harassment sexual harassment and abuse of authority. Therefore all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ) International Civil Service Commission (ICSC) FAO Finance Committee WFP External Auditor WFP Audit Committee Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP both during their service and within three years of ceasing that service.