Project Assistant Intern BRIDGE+ project-

ROLE DESCRIPTION:

Office and general Administration Services

• Management of office equipment
• Maintaining a clean and enjoyable working environment
• Coordinates office management activities for the BRIDGE senior management and partners.
• Compiles assimilates and prepares confidential and sensitive documents and briefs the BRIDGE management and partners regarding contents.

Fleet Management 

• Coordinate domestic and foreign travel arrangements prepares itineraries prepares and compiles travel vouchers and maintains all travel records.
• Manage Drivers to provide transportation service for BRIDGE team & Partners also.
• Oversee the fleets vehicles work with the BRIDGE management and project team to make sure deliveries and jobs are completed on time.
• Preparation of all matters concerned with travel outside and inside the country.

Secretarial and communication Services

• To deal with correspondence promptly and as required including distribution of invoices received payment queries communication received from suppliers contractors and the bank or donors or staff or governments or others.
• Reads and screens incoming correspondence makes preliminary assessment of the importance of materials and organizes documents and forwards appropriate materials to the BRIDGE COP and team. 

Event management 

• Arrange programme meetings and book meeting venues facilitate workshops conferences and related program engagements.
• Updates BRIDGE and partners on status of issues before scheduled meetings.
• Prepares agenda and collects materials for meetings speeches and conferences; takes minutes and keeps records of proceedings as required. Track authorizations and correspondence..

Financial administration and accounting

• Assist processing of payments and financial report filing and correspondences.   
• Support and organize schedules in the process of preparation of annual audit and be a liaison with all outside vendor.
• Provide administrative support to distribute and share with relevant staff copies of all grant documentation (grant proposals reports budget etc.).
• Ensure comprehensive grant files are maintained up to date and are available for use.

Organizational Effectiveness

• Provide administrative support to increase the effectiveness and efficiency of Support Services through improved communication and relation to each function (HR IT Finance) as well as coordination and communication between functions.
• Provide administrative supports in the effort to various initiatives in the management team and organizationally that contribute to long-term operational excellence.
• Provide all general and specific administrative supports to BRIDGE programme in general.

Contract Administration

• Oversee the preparation and revision of contracts that involve the purchase of sale of goods and services.
• Handle the acquisition distribution and store of equipment and supplies for BRIDGE team.
• Maintain an audit file for each contract which will include original contract all correspondence changes/deviations amendments clarifications payment schedules.
• Track payments and deadlines and follow up with relevant functional units including finance HR logistics and administration office.

Qualifications :

Qualifications:

• Bachelors degree in business management financial management project management or other related fields.
• 0 to 1 years of relevant experience in the thematic area of the project or experience in assisting project staff in the project implementation or in project administration.

Desired Attributes:

• Strong organizational and administrative skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Experience in project administration and cross functional communication.
• Proficiency in computer applications such as Microsoft Office suite.

Additional Information :

Additional Information

Contract Type: Internship

Expected start date: November 2025

Duty Station: Dire Dawa

Contract Duration: For three months with the possibility of extension based on the performance and availability of Budget.

How to Apply
If you believe that your credentials meet the outlined profile we invite you to apply by uploading your CV and a letter of motivation before/on the 24th of October 2025. Please submit your application only via Smart Recruiters. All information will be kept in the strictest confidentiality. 
If we see that your experience and skills match the requirements of the position we will contact you to advise on the next steps in the recruitment process.

Working at SNV  
SNV offers a challenging work environment opportunities to lead and innovate and a commitment to growing your skills in a fulfilling and diverse working environment. Our staff benefit form and contribute to an internal and global network of experts.

At SNV inclusivity is at the heart of our ethos. We celebrate the diversity of our workforce and uphold a policy of non-discrimination based on factors such as disability status religion ethnic origin gender sexual orientation and more.

Vetting
SNV carries out rigorous background and reference checks concerning possible safeguarding incidents for all candidates applying for both national and International determined positions. As SNV participates in the Inter-Agency Misconduct Disclosure Scheme all reference checks include a request to past employers to fill in a questionnaire regarding Misconduct (sexual exploitation sexual abuse or sexual harassment) the Statement of Conduct. This Statement of Conduct adopts the definitions used in the Scheme. 

SNV is an equal opportunities employer and female candidates are encouraged to apply.

We do not appreciate third-party mediation based on this advertisement.

Remote Work :

No

Employment Type :

Intern