Registrar

Job Description:

KHSU-KansasCOM is currently recruiting for a Registrar to join the Student Affairs and Services team. The Registrar serves as the primary leader for the KHSU-KansasCOMs Office of the Registrar and reports to the Senior Associate Dean of Student Affairs. This position directs the day-to-day management of the office including processes regarding compliance in policy and regulatory entities in enrollment verification academic records and institutional data needs.

Academic Record Responsibilities- Creates executes and maintains processes regarding student academic records including processing of grades student records release and student data accuracy and integrity within the student management system. Communicates with students faculty and other internal/external constituencies in a timely supportive empathetic manner adhering to processes and policies regarding the dissemination of information on advisor partnerships academic status documentation and reporting

• Serves as KHSUs primary expert on student record privacy and compliance.
• Provides training and updates to the KansasCOM community on student record privacy laws and regulations.
• Develops and implements all systems designed to insure the privacy of all student educational records consistent with all Family Educational Records Privacy Act (FERPA) laws and regulations.

Duties and Responsibilities:

• Directs the day-to-day management of the department including department budget the hiring and development of department staff and other resources
• Responsible for the management of student enrollment verification processes in compliance of all organization and regulatory policies.
• Oversees and/or has ownership of the production of various student related publications including academic calendar catalog and Student Handbook.
• Serves as the liaison to administer academic university policies and ensure compliance with governmental and/or regulatory entities.
  • Develops recommends and implements policies (identifying needs making revisions producing changes disseminating information etc.).
  • Serves as liaison with governmental and regulatory offices (attending meetings participating in conference calls evaluating data monitoring communication for compliance effecting change producing reports etc.).
  • Provides leadership trainings and oversight within the Registrars office that underscores the highest levels of customer service and care.

• Oversees the accuracy integrity and delivery of institutional data.
  • Serves as a super user of the KHSU student information database.
  • Provides oversight and guidance in how to best use KHSUs student information database to deliver data throughout campus with efficiency accuracy and integrity.
  • Leads KHSUs efforts to digitalize all student academic records.

• Administers the Universitys Student Health Insurance Plan student health insurance verification process and ensuring compliance with accreditation standards.

• Contributes to team effort by performing other duties as needed/assigned.

Knowledge Skills and Abilities:

• Excellent written and verbal communications skills.
• Organized detail oriented and have initiative to follow through to completion.
• Highly self-motivated disciplined and team oriented.
• Must possess excellent interpersonal skills and the ability to effectively and diplomatically interact with all KansasCOM constituents.

Demonstrated ability to work independently lead staff to optimal levels of productivity and balance multiple projects in stressful situations

while meeting deadlines and maintaining positive relations.

Must have the ability to analyze a situation provide one-on-one feedback and effectively handle and resolve problems.

Qualifications:

• Masters degree in Student Services Educational Administration or related degree preferred.
• Minimum of five years of experience in a leadership position in records retention or academic student services required.
• Demonstrated knowledge/skill of database programs student information systems PCs and networks.
• Demonstrated knowledge of all laws policies and procedures related to student academic records the admissions process and student rights essential.

Working Conditions:

Normal office environment.

Supervisory Responsibilities:

Either directly or indirectly supervises all personnel within the Office of the Registrar. Will work with the Student Affairs Leadership Team as a key leadership position in the department

DISCLAIMER:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time as needed.

It is the policy of Kansas Health Science University (KHSU)-Kansas College of Osteopathic Medicine (KansasCOM) not to discriminate on the basis of race ethnicity color sex sexual orientation gender gender identity religion religious creed national origin ancestry age genetic information marital status military or veteran status physical or mental disability medical condition pregnancy childbirth and any medical condition related to pregnancy or childbirth or any other basis protected by federal state or local law ordinance or regulation. KHSU-KansasCOM is committed to complying with all applicable laws regarding equal employment opportunities. KHSU-KansasCOM strives to create and maintain a work environment in which people are treated with dignity decency and respect. All qualified candidates are encouraged to apply.

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