Program Assistant II, Nursing (00206.29)
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Description
Requirements
Provides program assistance and support for Nursing and Home Support programs including a wide range of secretarial and receptionist services.
MAJOR DUTIES & RESPONSIBILITIES
- Provides program and student support for the Nursing and Home Support programs resolves day to day problems and handles sensitive materials.
- Performs secretarial duties which includes word-processing a variety of documents such as correspondence contracts evaluation summaries exams memos; including taking of minutes.
- Provides student support to students including scheduling facilitating documents for admissions and providing referrals and other communication.
- Provides support for program and course development and delivery as required.
- Sets up and maintains all filing systems records and office supplies inventory; maintains troubleshoots and reports malfunctioning office equipment.
- Liaises with Admissions and Records for the receipt of program applications and processes new and ongoing transfer applicants and assess their application portfolio for completeness.
- Informs both incoming and ongoing students of fees and any missing documentation.
- Assesses student transcripts for program requirements and monitors students records and notifies the Chair/Program Coordinator of any deficiencies associated with promotion and graduation.
- Maintains all related student data files using the appropriate data base(s).
- Liaises with coordinators faculty and students and coordinates activities associated with exams.
- Collects sorts distributes and may open mail for designated department.
- Arranges teleconferences and other meetings as required. Locates and assembles background information books physical facilities and equipment for meetings and may assist in arranging events.
- Maintains/updates/edits admissions packages and calendar copy.
REPORTS TO
Dean School of Nursing
Requirements
EDUCATION
- Grade 12 plus six months post secondary education or equivalent
EXPERIENCE
- Two years related experience including one-year experience with electronic data entry and word processing
- 6 months experience using the BC Provincial HSPnet System (a mandatory system for all student clinical placements)
SKILLS KNOWLEDGE OR ABILITIES RELATED TO THE JOB
- Ability to perform electronic word processing at 60 wpm and data entry
- The proven ability to take and transcribe minutes and correspondence at 70 verbal wpm
- Ability to communicate effectively both verbally and in writing
- Ability to deal courteously and tactfully with students staff and members of the general public
- Ability to manage student files records and maintain student confidentiality
WORKING CONDITIONS
- Sitting at a desk and computer for long periods of time
- General office conditions
Key Skills
- Nurse Management
- Patient Care
- Hospital Experience
- Employee Evaluation
- Acute Care
- Healthcare Management
- Management Experience
- Primary Care Experience
- Conflict Management
- Nursing
- Leadership Experience
- Supervising Experience
About Company
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