Temporary Project Coordinator

Since our founding in 1924 weve cut cardiovascular disease deaths in half but there is still so much more to do. To overcome todays biggest health challenges and accelerate this progress we need passionate individuals like you. Join our movement be part of the progress and help ensure a healthier future for all. You matter and so does the impact you can make with us.

The American Heart Association has an exciting opportunity for a Marketing and Creative Coordinator to join our Science Marketing team. This full-time temporary position based at our National Center in Dallas TX. This position has flexibility to work remotely on a hybrid weekly schedule.

As a Coordinator you will play a pivotal role in supporting the Science Marketing department by coordinating projects managing vendor relationships tracking creative deliverables and ensuring the smooth execution of science and professional initiatives. Your responsibilities will include project coordination timeline monitoring communication and logistical support for marketing efforts related to membership conferences events Lifelong Learning and digital deliverables. Additionally you will contribute to management of operational budget(s) record-keeping and administrative tasks.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful you will have access to Heart U our award-winning corporate university as well as additional training and support locally.

#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us onLinkedInInstagramFacebookX (formerly Twitter) and .

Coordinate and monitor project timelines ensuring effective communication of project needs.

Organize schedule and attend meetings overseeing the calendar of initiatives.

Work closely with vendors to track creative deliverables and assets ensuring seamless collaboration and timely project completion.

Recruit and coordinate staff volunteers and vendors for participation and logistical coordination.

Assist with marketing efforts including updating online content distributing materials and communicating with vendors contractors and volunteers.

Efficiently use vendor and Association project management systems for project tracking and completion.

Work with team members on budget maintenance including tracking and documentation system routing contracts submitting invoices and assemble budget reporting

Provide exceptional customer service to coworkers volunteers and vendors responding promptly to requests and meeting deadlines.

Physical presence in the office to package and ship materials for conferences and meetings.

Collaborate with Senior Managers of Marketing and Communications on various tasks such as organizing and detailing briefs between stakeholders and vendors.

Work on projects associated with Research and other stakeholder-oriented initiatives.

• High School Diploma or equivalent
• Three (3) years prior relevant work experience
• Three (3) years of basic accounting process experience.
• Demonstrated ability to prepare written and presentation communications.
• Demonstrated customer service skills.
• Experience with Adobe Creative Suite is a plus.
  

Preferred Qualifications:

• Two (2) years of experience in event or meeting planning.
• Some college or BA in Communications Business Marketing or a related field.
• Ability to work independently as well as with larger teams and broader groups.
• Ability to problem solve be proactive detail-oriented and nimble in a fast-paced environment

The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.

• Compensation Our goal is to ensure you have a competitive base salary. Thats why we regularly review the market value of jobs and make adjustments as needed.
  
  
• Performance and Recognition You are rewarded for achieving success by merit increases and incentive programs; eligibilityfor an incentive program is based on the type of position.
  
  
• Benefits We offer a wide array of benefits including medical dental vision disability and life insurance along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being we also offer an employee assistance program employee wellness program and telemedicine and medical consultation.
  
  
• Professional Development You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Associations national online university with more than 100000 resources designed to meet your needs and busy schedule.
  
  
• Work-Life Harmonization The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year which includes several days off at the end of the year.
  
  
• Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities or for potential future positions in the organization.

The American Heart Associations 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health by 2028 the Association will drive breakthroughs and implement proven solutions in science policy and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.

At American Heart Association American Stroke Association our mission is to be a relentless force for a world of longer healthier lives regardless of race ethnicity gender gender identity religion age language sexual orientation national origin and physical or cognitive abilities.

This position not a match with your skills Click here to see other opportunities.

In accordance with local and state laws where applicable qualified applicants with arrest or conviction records will be considered for employment.

EOE/Protected Veterans/Persons with Disabilities