Senior Administrative Assistant

Make your next move count - join the Administrative Office of the Courts as aSenior Administrative Assistantand become the trusted force behind executive leadership.

In this high-impact role you will be the confidential right hand to the agency Court Services Division Director/Chief Legal Counsel managing complex administrative responsibilities with the authority to act on their behalf. You will be the voice the organizer and the problem-solver who keeps operations running smoothly and communication flowing effortlessly.

You will coordinate day-to-day activities develop smart procedures and make sure every. Detail is handled with precision and professionalism. With minimal supervision you will take ownership of your work make informed decisions and help shape the success of the division.

If you are ready to bring your experience discretion and drive to a role where your contributions are seen valued and trusted - this is your opportunity to thrive. Step into a position where excellence is expected and where you will deliver it every day.

Our Mission: Advance the efficient and effective operation of the Washington Judicial System.

The Administrative Office of the Courts (AOC) is looking for top-performing employees who embody its core valuesintegrity inclusion accountability and teamwork. It is committed to both employee growth and work-life balance.

Our diversity and inclusion efforts include embracing different cultures backgrounds and perspectives while fostering growth and advancement in the workplace.

Job #: 2025-72

Status: Regular Full-Time

Location: Olympia Washington

Salary: Range 57: $64776 - $84984per year (DOQ).

Opens: October 14 2025

Closes: October 30 2025. AOC reserves the right to close the recruitment at any time but no sooner than seven (7) calendar days after posting.

AOC requires employees to reside in Washington exceptions must be approved. If you are invited to interview and currently reside outside of Washington State seek more information about residency requirements from the AOC hiring manager for this recruitment.

This position requires five (5) days a week in office.

Some of the duties you will perform are:

• Manages the Directors calendar and the processing of priority issues affecting the day-to-day operation of the Division or Office; informs Director of significant and important items requiring review or action; calls attention to deadlines and obtains progress reports.
• Serves as a liaison between section managers and the Director in coordinating agency programs plans and operations; disseminates information to section managers and Division staff including notification of assignments due date reminders and requests for progress reports.
• Coordinates meetings including scheduling facilities agenda needed materials minutes and follow-up; represents the Director at meetings.
• Writes and prepares correspondence; conducts studies and prepares reports; maintains files and records.

• Supervises clerical staff as business needs dictate.

• A bachelors degree in business administration public administration or closely related field;

AND

• Three (3) years progressively responsible administrative support experience in a professional work environment.
• Advanced word processing skills.

A combination of relevant education and experience demonstrating a working knowledge of the functions and responsibilities of a Senior Administrative Assistant may be considered in meeting the qualification baseline.

• Proficient in using Microsoft 365 products including Teams Outlook Word OneNote PowerPoint and others with expertise appropriate to the responsibilities of the role.
• Knowledge of grammar spelling clerical procedures and office procedures.
• Accuracy and attention to detail in the delivery of work products.
• Ability to maintain confidentiality at the highest organizational levels.
• Communication skills both orally and in writing.
• Professionalism in dealing with clients staff management.
• Ability to multi-task and effectively work on multiple projects simultaneously.
• Prioritization and effective time management.
• Sensitivity to critical issues.
• Efficiently develop recommendations and options.

• The workweek may fluctuate depending on workload or agency needs.
• Overnight travel may be required based on business needs.
• This position may be overtime eligible.

The AOC is an equal opportunity employer and does not discriminate based on gender pregnancy race color national origin ancestry religion creed physical mental or sensory disability (actual or perceived) use of a service animal marital status sexual orientation gender identity or expression veteran or military status age HIV or Hepatitis C status or any other basis protected by federal or state law. Persons of disability needing assistance in the application process or those needing this announcement in an alternative format please contact the AOC Human Resource Office at or fax or via email to.

Candidates who are offered a job with AOC must possess work authorization that does not require sponsorship by the employer for a visa now or in the future.

AOC complies with the employment eligibility verification requirements of the federal government eligibility verification form I-9. The selected candidate must be able to provide proof of identify and eligibility to work in the United States consistent with the requirements for that form.

AOC does not use E-verify; therefore we are not eligible to extend STEM-Optional Practice Training (OPT). For information please visit

Persons legally authorized to work in the U.S. under federal law including Deferred Action for Childhood Arrivals recipients are eligible for employment unless prohibited by other state or federal law.

SPECIAL NOTE: Before a new hire a background check including criminal history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicants suitability and competence to perform in the job.