Secretary

We are seeking a detail-oriented Secretary to join our team in Oakville this role you will provide essential administrative support to ensure smooth office operations and efficient workflow management.

• Manage calendars schedule meetings and coordinate appointments for team members
• Handle incoming calls emails and correspondence professionally and efficiently
• Maintain organized filing systems for both digital and physical documents
• Prepare and edit business documents reports and presentations
• Coordinate travel arrangements and process expense reports
• Take and distribute meeting minutes
• Manage office supplies inventory and place orders as needed
• Assist with organizing company events and meetings
• Provide general administrative support to team members
• Operate and maintain office equipment

Qualifications :

• High school diploma required; post-secondary education in Business Administration or related field preferred
• Minimum 2 years of experience in an administrative or secretarial role
• Advanced proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook)
• Exceptional organizational and time management skills
• Strong written and verbal communication abilities
• Demonstrated multi-tasking capabilities and attention to detail
• Experience with office equipment operation and maintenance
• Professional phone etiquette and customer service orientation
• Ability to maintain confidentiality and exercise discretion
• Strong problem-solving skills and proactive approach to tasks

Additional Information :

Hours: Monday to Friday 7.5 hour shifts days & evenings. Required to work 1 evening shift per week (hours are subject to change based on operational needs)

Salary:  $23.20 to $28.96 per hour

Date Posted: October 16 2025

Internal applicants due by:  October 23 2025

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Halton Healthcare is an equal opportunity employer who is committed to integrating diversity equity and inclusion throughout our operations policies and culture. If you are passionate about what you do motivated by a job well done and as committed to excellence quality and patient satisfaction as we are wed like to hear from you. Please attach your current resume directly to this posting.

We thank all those who apply but only those individuals selected for further consideration will be contacted.

Halton Healthcare is committed to providing accommodations for applicants with disabilities.  In accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code Halton Healthcare will provide accommodations throughout the recruitment and selection process. If you require an accommodation we will work with you to meet your accommodation needs to ensure your equal participation.

The Ontario Public Hospitals Act mandates that hospitals establish health surveillance programs for all individuals working within the hospital. This regulation requires proof of immunity for certain diseases and as a result Halton Healthcare requires all new hires to receive pre-employment medical clearance by our Health Safety & Wellness team prior to their start date as a condition of employment.  This includes demonstrating compliance with Halton Healthcares Immunization Policies.

All new hires must be fully compliant with our Vaccination Policy as a condition of employment with Halton Healthcare.  Successful applicants will be required to provide proof of vaccination or proof of a documented medical exemption as part of the hiring process.

All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.

Remote Work :

No

Employment Type :

Full-time