SecretaryBookkeeper

DATE: October 15 2025

POSITION: Secretary/Bookkeeper (12 months yearly)

SALARY: (Grade 56) - $2785.12 monthly Starting Salary

DEADLINE DATE FOR RECEIVING APPLICATIONS: October 28 2025

WORK LOCATION: Long Branch ElementarySchool

GENERAL DUTIES:

• To ensure the smooth and efficient operation of the office so that the schools maximum positive impact of the Education of children can be realized.
• Prepares and maintains monthly payrolls for all school employees.
• Assures that all school funds are properly received and disbursed while maintaining accurate records.
• Maintains a daily attendance record for all employees.
• Secures and assigns substitutes and maintains proper records for payroll.
• Verifies leave balances annually.
• Maintains financial records and accepts responsibility for state local federal and other allotments.
• Ensures expenditures do not exceed the school allotments.
• Generates requisitions and purchase orders; maintains inventory of supplies.
• Verifies invoices against purchase orders.
• Assists principal and assistant principal as necessary; assists with scheduling activities and events; prepares letters memos and announcements as required.
• Answers incoming telephone calls and routes them to the proper person or department; answers questions regarding routine matters; directs messages to staff and students.
• Greets visitors parents volunteers etc. and directs them to their intended destinations.
• Completes forms permits reports notices or form letters with designated routine information as needed.
• Assists with maintaining files of various information including but not limited to tardies dismissals correspondence forms reports and other materials.
• Distributes intra-office and general delivery mail.
• Serves as a liaison between employees and payroll specialist to help answer payroll related questions.
• Performs other such tasks as assigned by supervisor.

QUALIFICATIONS:

• High School Diploma.
• Post-secondary study in Business/Office Management preferred.
• Working knowledge of basic office procedures and the operation of common office equipment and machines which includes computers.
• Bookkeeping and clerical experience required.
• Knowledgeable of Accounts Receivable/Accounts Payable.
• Proficient in Excel Word and the Internet.
• Ability to work with people; strong interpersonal skills.
• Willingness to work as part of a team.