TITOL Assistant, Merchandise Admin

Los Angeles, CA - USA

Monthly Salary: USD 9 - 9

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Join the largest and fastest growing independent artist merchandise company in the space work across contemporary recording artists e-commerce stores tours retail programs album rollouts more.

TITOL is seeking a highly organized and detail-oriented Administrative Assistant to support our Merchandise and Finance teams. This role will focus primarily on tracking and managing invoices for all of our POs shipments etc while also overseeing the creation and management of project codes within our internal systems. The ideal candidate is hyper organized can multi-task and can operate in a fast paced environment.

Working Environment:

In-office 5 days/week with occasional travel or on-site support required. May involve weekend or extended hours during peak seasons. Very fast-paced and detail-driven environment with a focus on problem-solving managing multiple parallel projects and re-prioritizing tasks as necessary.

What Youll Do

Invoicing Support:
Upload all inbound invoices from vendors partners and suppliers in our internal system to ensure payments are made in a timely manner.
Monitor any communication related to POs and invoices tied to all projects and ensure accurate record-keeping in our internal system.
Liaise with vendors and suppliers regarding invoice discrepancies and payment timelines.
Work cross-functionally with the Finance and Production teams to ensure all financial data aligns with internal systems and project codes.
Project Tracking & Code Management:
Create and manage internal project codes for all production initiatives.
Maintain up-to-date records of project status across all active projects.
Support the Production team in tracking deliverables and progress linked to each project code.
Provide updates and reporting on the status of projects in relation to respective invoices/billing.
Sample & Logistics Coordination:
Coordinate daily local courier pick-ups/drop-offs and manage inbound and outbound shipments.
Oversee the intake organization and distribution of samples for internal use and external delivery.
Maintain cleanliness and order in sample storage areas including archive pieces and reference materials.
Administrative & Office Support:
Ensure the office environment is organized especially in shared spaces involving samples materials and archived items.

Who You Are

2 years of administrative or operations experience preferably in an apparel production logistics or finance-related role.
Strong organizational and time-management skills with attention to detail.
Proficient in AirTable Microsoft Office Suite and/or Google Workspace; experience with internal project management or finance tools is a plus.
Excellent written and verbal communication skills.
Ability to multitask and prioritize in a fast-paced environment.
Experience working cross-functionally with multiple teams.
A proactive solution-oriented mindset.

What We Offer

Best in class health dental and vision insurance
Healthcare FSA
Dependent Care FSA
Commuter Benefits FSA
Short-term/long-term disability and life insurance
Paid Parental leave
401k with 4% match
Pet Insurance
Legal and Identity Theft Plans
Vacation time and sick days

$67000 - $77000 a year

The Pay Range which consists of salary and commission for this position is listed. Actual pay will vary based on factors including but not limited to location experience and performance.

Were an equal opportunity employer. All applicants will be considered for employment without attention to race color religion sex sexual orientation gender identity national origin veteran or disability status.

The above statements cover what are generally believed to be principal and essential functions of the job. Specific circumstances may allow or require some incumbents assigned to the job to perform a different combination of duties.

Complexparticipates in E-Verify and willprovide the federal government with yourForm I-9 information to confirm that you areauthorized to work in the U.S.

Candidates must be legally authorized to work in the U.S. without the need for visa sponsorship.

Join the largest and fastest growing independent artist merchandise company in the space work across contemporary recording artists e-commerce stores tours retail programs album rollouts more.TITOL is seeking a highly organized and detail-oriented Administrative Assistant to support our Merchandise...