Senior Administrator- Legal Metrology (34-25)
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Department:
Job Summary
JOB DESCRIPTION
| Job Title: | Senior Administrator |
| Division: | Standards and Metrology |
| Department: | Legal Metrology Services |
| Updated: | October 2025 |
| Reports to: | Head of Legal Metrology |
| Grade: | Level D |
| No. of direct reports: | 3 |
| FTE: | Full time |
| Status: | Permanent |
| Reference: | 34-25 |
| Location: | Building 1 Swift Square Northwood Santry Dublin. |
Job Overview
Legal Metrology services provide a national service in the regulation of measuring instruments in trade use within the number of trade use measuring instruments being placed on the market has increased since the formation of legal metrology services (LMS) in 1996 and more so in the last few years with the advancement of checkout tills now all have in built weighing scales which fit under the remit of role and function of legal metrology servicesincludesthe regulation and the market surveillance of all measuring instruments (including taxi meters) that are for trade use and packaged goods along with the verification of measuring year more products are being placed on the marketplace which fall under the remit of LMS.
The Senior Administrator is a new role created within the department who will support the senior management team of LMS along with providing business support for allaspects of business operations for theLegal Metrology Servicesdivisionin providing their statutory services.
Working closely with the legal metrology services management team the post holder will drive key initiatives and ensure operational excellence across the legal metrology services division in support ofoptimalstakeholder experience and delivery of NSAIs role requires a combination of strong organisational communication and leadership skills to effectively support the management team in achieving theirobjectivesand driving sustainable growth.
Key Tasks and Responsibilities
- Strategic Planning
- Collaborate with the management team to develop and execute strategic plans and operational initiatives aligned with organisational goals.
- Develop actionable recommendations based on data-driven insights to optimise operational efficiency mitigate risks embed operationalexcellenceand ensure legal and regulatory compliance.
- Cultivate andmaintainstrategic partnerships to drive collaboration and alignment on strategic initiatives with internal NSAI departments external partners andstakeholders including external national/international bodies (e.g. WELMEC OIML) other public sector agencies departments etc.
- Management Reporting
- Support the collection analysis and interpretation of management reporting data and KPIs toidentifytrends insights and areas for improvement informing strategic decision-making processes.
- Support the development of business cases proposals and presentations for executive review and approval ensuring alignment with strategic priorities andobjectives.
- Gather pertinent data and insights to producemonthlyquarterlyand yearly reportshighlighting key achievements financial performance and future strategies in a clear and engaging manner.
- Provide regular updates to the management team on performance metrics.
- Staffing and Training
- Manage the administrative team and the administrative requirements for the legal metrology services section.
- Foster a culture of data-driven decision-making continuous improvement and accountability empowering teams to achieve operational excellence.
- Assistandparticipatein the recruitment and selection process for administration staff inthe Legal Metrology department.
- Oversee on-boarding and training plan foradministration staffensuring all elements of the training plan are executedeffectively.
- Assistandparticipatein the performance management of business support personnel (including PMDS approval of annual leavemonitoringof time & attendance system addressingqueriesand ensuring client filesareprocessed inanefficient manner).
- Administration duties
- Act as a central liaison between the management team and key stakeholders managing interactionsdisseminatinginformation andfacilitatingefficient communication channels.
- Providefinancial managementsupport for the section which includes management of invoicing any payments for the Legal Metrology services procurement budgetpreparationand management
- Management of the legal metrology services risk actionsissueand decision registers.
- Management ofdata governance responsibilities to ensure ongoing compliance with relevant policies and regulations within the department.
- Communications lead forLegal MetrologyServicesincluding website management.
- Assistin management of the quality management system for legal metrology services.
- Maintain strict confidentiality of matters relating to NSAI and business operations.
- Perform any other duties as may be required by the head of the division.
Qualifications and Experience
Essential Criteria
- Successful completion of a relevant 3rd level qualification.
- A minimum 3 years experience in team leadership and client engagement.
- Fully proficient in Microsoft Office packages.
- Good team player and ability to work on own initiative
- Ability to draw up records and reports
- Will be able todemonstrateaptitude and a strong potential to learn quickly
Desirable
- Proven project management experience and ability to deliver projects ontime
- Proficientin quality management system and working knowledge of ISO 9001 ISO 17020 ISO 27001
- Experience in developing procedures and file management
- Proficientin procurement and tendering process
- Proficient in therequirements of FOI and GPDR
- Experience working in a regulatory or legalenvironmentan advantage.
- Experience in preparation and management of court case files an advantage.
Core Competencies
- Excellent interpersonal skills with the ability to relate to people at all levels within and outside the NSAI
- Exceptional writing and presentation skills.
- Excellent budget and resource management
- Excellent planning organisational and administrative skills.
- Ability to work in a fast-paced environment
Full details of the position can be found on the following link:
34-25 Senior Administrator Candidate Booklet
Required Experience:
Senior IC
Key Skills
- Dewatering
- Business Objects
- Customer Care Service
- Export Sales
- Flooring
- ACCA
About Company
NSAI (National Standards Authority of Ireland) is Ireland’s official standards body. We are the national certification authority for CE Marking and provide a certification service to enable business demonstrate that Irish goods and services conform to applicable standards
