Pro Bono PA & Coordinator – 12 Months Fixed Term Contract

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Job Title

Pro Bono PA & Coordinator 12 Months Fixed Term Contract

Department

Pro Bono and Citizenship

Office Location

London

Reports To

International Pro Bono Partner

Working Hours

35 hours per week 9:30am to 5:30pm but additional hours may be required. We are happy to consider agile and flexible working patterns. Our approach to hybrid working allows for up to 40% of time working from home and 60% working in the officeplease contact a member of the recruitment team to discuss further.

Firm Description

Hogan Lovells is one of the leading global law firms. Our distinctive market position is founded on our exceptional breadth of our practice on deep industry knowledge and on our one team global approach. Formed through the combination of two top international law firms Hogan Lovells has over 40 offices in the Americas Asia-Pacific Europe the Middle East and Africa.

With a presence in the worlds major financial and commercial markets we are well placed to provide excellent business-oriented advice to our clients locally and internationally. Our people are the key to our success which is why we seek to recruit and retain the most talented individuals in all regions of our global practice.

Department Description

Over the past 20 years we have played a leading role in the development of pro bono in the UK.

The firms Citizenship priorities - developed from a predominantly community investment and pro bono focus - now cover a broader corporate responsibility (CR) agenda. The Hogan Lovells Citizenship agenda comprises four programmes:

(1) Pro Bono

(2) Community Investment

(3) Touch (our global matched giving programme)

(4) Sustainability

Our Pro Bono Practice is split into two main disciplines:

1. Corporate advice to charities and social enterprises.

This work allows our lawyers to use their fee earning practices to work with some inspirational organisations creating lasting social change.

2. Access to Justice and Rule of Law projects.

These projects provide advice to some of the most vulnerable members of society who would not ordinarily have access to justice. We also work with charities and social welfare lawyers to further access to justice and the rule of law across the globe. This work is primarily litigation research or advice based work allowing our trainees to develop those skill and our litigation lawyers to use their litigation negotiation and research skills to provide access to justice and create a social impact.

Key Responsibilities / Accountabilities

• Diary Management / Coordination
  • Diary management for the Pro Bono and wider Citizenship team. Managing the Pro Bono Partners global diary that regularly changes in response to developing issues.
  • Managing day to day coordination for HL BaSE including training catalyst and reports
  • Create rotas for the team and events
  • Records budget expenditure and reconciles the budgets.

• Correspondence
  • Preparing internal and external communications including Engagement letters

• Comms/other projects
  • Support with publicity and copy material for press/events e.g. creating the content for the Responsible Business Party. Marketing the event to our clients and liaising with external and internal stakeholders.
  • Drafts the monthly Round Up to inform colleagues of the ongoing work the team undertake and highlighting opportunities to get involved.
  • Running other projects as needed recent examples include the Ukraine Advice Project and the London Air Ambulance relationship.

• Events
  • Manage major events e.g. Responsible Business Party
  • Works with room bookings and client events team to regularly run events.

Specific duties or responsibilities may be reviewed from time to time to reflect changes in personnel and management structure staff location or services.

All members of the firm participate in our Responsible Business program.

Person Specification

Qualifications & Training

Essential

• Experience managing databases.
• Experience volunteering and fundraising for example ideally in the Third Sector or in a corporate.
• Microsoft Project skills: working efficiently in Word PowerPoint Excel and Outlook.

Preferred

• Experience working in Pro Bono or Citizenship related role.

General Attributes

• Maintain quality and quantity of output under pressure.
• Ability to prioritise and take ownership of own workload.
• Ability to adapt to changing business needs.
• Ability to work effectively in a team environment.
• Effective problem solver.
• Applies proactive and creative approach.
• Resilient and calm under pressure.
• Strong interpersonal skills and ability to influence and persuade.
• High level organisational skills.
• Ability to manage multiple tasks to deadline prioritising appropriately with minimal supervision.
• Outstanding attention to detail and accuracy.
• Excellent stakeholder engagement skills.
• Exemplary written and spoken communication skills.
• Passion for Pro Bono.

Agile Working Statement

Our goal is to embed flexibility across our business by giving everyone the opportunity to work in an agile way whether as a regular pattern or on an ad hoc basis and we will be happy to discuss this further.

Equal Opportunities Employment Statement

It is the policy of Hogan Lovells to provide equal opportunities for all employees in relation to recruitment training and promotion. Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of racial or ethnic origin religion sex gender and gender identity age sexual orientation marital and civil partnership status pregnancy or disability.

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