AFM- Travel coordinator

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

Key Responsibilities:

• Manage and coordinate complex travel itineraries for executives employees and clients including flights accommodations ground transportation and meeting arrangements.
• Develop and implement travel policies and procedures to ensure cost-effectiveness and compliance with company guidelines.
• Negotiate and maintain relationships with travel vendors airlines hotels and car rental agencies to secure favorable rates and terms.
• Process travel requests book reservations and provide detailed itineraries to travelers.
• Handle travel-related issues and provide solutions in real-time including flight changes cancellations and emergency situations.
• Manage and reconcile travel expenses including processing reimbursements and maintaining accurate records.
• Generate regular reports on travel spending trends and policy compliance for management review.
• Stay informed about travel industry trends visa requirements and international travel regulations.
• Provide guidance and support to junior travel coordinators and administrative staff.
• Ensure all travel arrangements comply with company policies budget constraints and safety guidelines.
• Travel booking coordination with Amex (Domestic and International)
• Travel workflow - Help in Filling verify approvals and other doubts
• CONCUR - T &E Profile updating and taking session to update the profile
• Flight Booking Coordination for L1 Travel.
• Support with GT/ITC Approval
• Resolve Booking Issues
• Pre-Travel Checks
• Travel Insurance and SOS Application
• Invoice and Credit Note Coordination
• Credit card tokenization
• FOREX Loading and Invoice Processing
• Quarterly Reporting
• Finance Coordination
• Issuance of Cover and Invitation Letters
• Handling VISA Queries
• Travel Bookings for VISA Purposes
• Escalation handling
• Vendor meetings and processing invoices.
• Global Trade/ITC Coordination
• Travel Insurance - Wallet loading
• Corporate credit card related queries
• Monthly meeting with Amex on Travel related quiries
• Taking care of all senior leaders booking check-in visa Insurance and invoice related queries
• Involved in work permit visa queries and VISA related queries
• Housing coordination with Global Mobility
• FSP Position pay and other related queries - Verify and discussion with Global Mobility

Location:

Scheduled Weekly Hours:

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

JLL Privacy Notice

Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.