Workplace Manager, HQ
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Job Location:
Santa Clara County, CA - USA
Monthly Salary:
$ 118400 - 148000
Posted on:
16-10-2025
Vacancies:
1 Vacancy
Job Summary
Interested candidates based outside of the designated areas are welcome to apply provided they have the indefinite right to work in the job location. We are unable to sponsor H-1B or other U.S. work visas for this role at this time.
Cohesity is a leader in AI-powered data security and management. Aided by an extensive ecosystem of partners Cohesity makes it easy to secure protect manage and get value from data across the data center edge and cloud. Cohesity helps organizations defend against cybersecurity threats with comprehensive data security and management capabilities including immutable backup snapshots AI-based threat detection monitoring for malicious behavior and rapid recovery at scale.
Weve been named a Leader by multiple analyst firms and have been globally recognized for Innovation Product Strength and Simplicity in Design.
Join us on our mission to shape the future of our industry.
We are seeking a highly motivated customer-focused and hands-on Workplace Manager HQ to oversee the daily operations services and workplace experience within our Santa Clara headquarters. This role is critical in ensuring that our office reflects our values supports productivity and fosters a sense of connection and belonging for employees and visitors.
The Workplace Manager will lead onsite workplace services facility management and vendor management to optimize workplace environments. This role supports events and collaborates closely with HR IT and Finance to deliver seamless operations and foster an exceptional workplace experience. Driving operational excellence is essential for success in this position. This is an onsite position.
HOW YOULL SPEND YOUR TIME HERE:
Workplace Operations
Oversee daily HQ operations across all workplace services including reception food & beverage janitorial mail/shipping and office supply management.
Ensure the office environment is safe welcoming and aligned with brand and culture standards.
Lead space management and seating assignments
Develop and launch a robust facility management and preventive maintenance program in collaboration with other site leaders across US
Oversee planning and execution of MAC (Moves Adds Changes) projects by partnering with business IT Security and property management team. Oversee permitting and construction of small projects in HQ.
Manage facilities emergencies and issue timely communications to employees and executives through Slack and email ensuring clarity accuracy timeliness and alignment with business priorities.
Own HQ budget and lead detailed fiscal planning for the HQ ensure accurate budget tracking and forecasting and drive timely and accurate accruals reporting
Vendor & Service Management
Manage HQ vendor contracts and service delivery (janitorial facility maintenance food & beverage office supplies etc.).
Conduct regular vendor performance reviews and service-level audits to ensure accountability.
Partner with Procurement and Finance on budgeting cost control and contract renewals.
Ensure timely issuance of POs and PO tracking and invoicing across all services
Supervise HQ vendor staff and oversee daily schedules training and performance.
Workplace Experience & Events
Partner with our event planners to drive onsite engagement through hospitality-focused services and cultural initiatives.
Support HQ events all-hands & town hall meetings executive visits leading furniture janitorial caterings services
Act as the face of workplace operations ensuring employees feel supported and valued.
Collaborate with IT for AV conference room and technology support across HQ.
Serve as the key point of contact for building management and landlord relations.
Partner with Security to ensure a safe secure and compliant workplace environment.
Demonstrated ability to leverage AI tools to enhance productivity streamline workflows and support decision making
WED LOVE TO TALK IF YOU HAVE MANY OF THE FOLLOWING:
10 years of experience in facilities management hospitality workplace operations (experience with corporate HQ ).
Proven track record managing large office operations and cross-functional workplace programs.
Strong vendor management and contract negotiation experience.
Excellent communication and interpersonal skills; ability to represent the company with professionalism.
Experience crafting clear concise communications for employees and executives.
Proficiency in workplace technology systems (ServiceNow Jira Envoy visitor & space management or similar platforms)
Highly organized proactive and adaptable in a fast-paced environment.
Strong project management and analytical abilities
Bachelors degree in Facilities Management Real Estate Architecture or related fields highly preferred
Deep understanding of regulatory and compliance requirements for the region
Expertise in systems such as Coupa Jira/ServiceNow ticketing systems Envoy or similar systems is highly desirable
Passion for workplace experience and highly customer-focused
Ability to remain calm proactive and adaptable in fast-changing or high-pressure environments
A role model forprofessional conduct positive energy and team collaboration
Ability to beon-site andflexible in supporting after-hours escalationswhen needed
Alignment with our RADIO values (Respect Authenticity Deliver Innovation Customer Obsession)
Disclosure Pursuant to Applicable State Equal Pay Transparency Laws - This position has a starting pay range as listed below. Actual salary depends upon many factors including a candidates skills qualifications and experience location and salary expectations and therefore a starting salary at the low end high end or even above the stated range may be offered. This position may also be eligible for bonus compensation commission (if in a sales function) and/or equity grants. Additionally full-time employees are eligible to participate in ourcomprehensive benefits framework including health and wellness benefits vacation paid holidays and refresh days 401(k) retirement plan life and disability insurance coverages and other benefits the Company may offer from time to time.
Pay Range :
The compensation noted above is based on an annualized hourly rate assuming normal full-time employment.
Data Privacy Notice for Job Candidates:
For information on personal data processing please see our .
Equal Employment Opportunity Employer (EEOE)
Cohesity is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color creed religion sex sexual orientation national origin or nationality ancestry age disability gender identity or expression marital status veteran status or any other category protected by law.
If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to access or use this online application process and need an alternative method for applying you may contact us atCOHESITY or for assistance.
In-Office Expectations
Cohesity employees who are within a reasonable commute (e.g. within a forty-five (45) minute average travel time) work out of our core offices 2-3 days a week of their choosing.
Interested candidates based outside of the designated areas are welcome to apply provided they have the right to work in the job location.
Required Experience:
Manager
Key Skills
- Restaurant Experience
- Customer Service
- Employee Evaluation
- Management Experience
- Math
- Employment & Labor Law
- Sanitation
- Leadership Experience
- P&L Management
- Mentoring
- Supervising Experience
- Restaurant Management
About Company
Cohesity gives you both data security and data management. Defend against ransomware with immutable backup, AI-based early threat detection, and rapid data recovery.
