Assistant FAO Representative (Administration)

GENERAL INFORMATION

AFAORs shall be granted fixed-term appointments for such period or periods as the Organization may determine and having an expiration date specified in the letter of appointment or extension. Notwithstanding the foregoing the total length of service shall not exceed ten years. Appointments including extensions do not carry any expectation of renewal or of conversion to another type of appointment. However this does not preclude the incumbents from applying to other positions in the Organization

Appointment will be subject to certification that the candidate is medically fit for appointment accreditation any residency or visa requirements and security clearances.
Staff members in this category are recruited locally and paid according to a local salary scale. Salary scales are reviewed periodically on the basis of comprehensive surveys of the best prevailing conditions of employment in the locality.
FAO reserves the right not to make an appointment

CONDITIONS OF SERVICE

A competitive compensation and benefits package is offered. For information on UN salaries allowances and benefits click on the following link: encourages a positive workplace culture to increase inclusivity and diversity within its workforce. FAO applies measures in which all staff members contribute equally and in full to the work and development of the Organization. This includes:
elements of family-friendly policies
flexible working arrangements
standards of conduct

Organizational Setting

FAOs commitment to environmental sustainability is at the heart of our strategic objectives and operations.
The main aim of the FAO Country Offices is to assist governments to develop policies programmes and projects to achieve food security and to reduce hunger and malnutrition to help develop the agricultural fisheries and forestry sectors and to use their environmental and natural resources in a sustainable manner.

The position is located in the FAO Representation in Algier Algeria.

Reporting Lines

The Assistant FAO Representative (Administration) reports to the FAO Representative.

Technical Focus

Programme administration and financial management including accounting and personnel administration.

Key Results

Effective and efficient provision of administrative support to the programme and project activities of the FAO Representation.

Key Functions

Plans organizes and coordinates the offices administrative services.
Provides administrative support in the implementation of FAO collaborative programmes and ensures periodic monitoring of their implementation.
Plans and implements procedures norms and systems in compliance with existing policies for a full range of administration-related processes.
Manages and supervises the administrative team.
Reviews and analyses data from a wide variety of sources including FAOs corporate systems and database.
Prepares reports financial and budgetary estimates for projects; plans and organizes the application control and accounting of approved budgetary allocations by projects and programmes; prepares special reports for budget preparation audits and other requests.
Reviews accounts processes payments in accordance with established rules and liaises with local banks and financial institutions.
Oversees the financial and administrative correspondence and filing system of the office.
Monitors the receipt of Government contributions and ensures that all procurement and custom clearances for programmes projects and the office are properly requested and obtained; ensures compliance with the Organizations security guidelines (Minimum Operational Security Standards - MOSS).

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

National of the country of assignment.
Advanced university degree (Masters degree or equivalent) in a field related to business or public administration.
Three years of relevant experience in office management administration accounting and/or audit budget or finance.
Working knowledge (proficiency - level C) of French and intermediate knowledge (intermediate proficiency - level B) of English.

Competencies

Results Focus
Teamwork
Communication
Building effective relationships
Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

Work experience in more than one location or area of work particularly in field positions is desirable.
Extent and relevance of experience in the field of office management and administration including supervisory experience.
Extent of knowledge of UN or standard operational rules and procedures and project/programme administrative management procedures.
Extent of knowledge of FAOs corporate systems and database or knowledge of other accounting or financial modules or applications relevant to accounting procedures or project budget management would be considered an asset.
Demonstrated analytical and judgment skills and ability to apply rules and regulations in the subject field.
Working knowledge (proficiency - level C) of English and Arabic is considered a strong asset.

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments

FAO is committed to achieving workforce diversity in terms of gender and nationality
People with disabilities are protected from any type of discrimination during any stage of employment including the recruitment phase
All applications will be treated with the strictest confidentiality
The incumbent may be re-assigned to different activities and/or duty stations depending on the evolving needs of the Organization

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient inclusive resilient and sustainable agrifood systems forbetter productionbetter nutritionabetter environmentanda better life leaving no one behind.

Please note that all candidates should adhere to FAO Values of Commitment to FAO Respect for All and Integrity and Transparency.

HOW TO APPLY

To apply visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate complete and includes your employment records academic qualifications and language skills
Candidates are requested to attach a letter of motivation to the online profile
Once your profile is completed please apply and submit your application
Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED) a list updated by the International Association of Universities (IAU) / United Nations Educational Scientific and Cultural Organization (UNESCO). The list can be accessed at may be requested to provide performance assessments and authorization to conduct verification checks of past and present work character education military and police records to ascertain any and all information which may be pertinent to the employment qualifications
Incomplete applications will not be considered
Personal information provided on your application may be shared within FAO and with other companies acting on FAOs behalf to provide employment support services such as pre-screening of applications assessment tests background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time by withdrawing your application in such case FAO will no longer be able to consider your application
Only applications received through the FAO recruitment portal will be considered
Your application will be screened based on the information provided in your online profile
We encourage applicants to submit the application well before the deadline date.

If you need help or have queries please contact: IS A NON-SMOKING ENVIRONMENT