OPS – IFAS Citation Project Assistant

Gainesville, FL - USA

Monthly Salary: Not Disclosed

Posted on: 16-10-2025

Vacancies: 1 Vacancy

Job Summary

Classification Title:	OPS IFAS Citation Project Assistant
Classification Minimum Requirements:	N/A
Job Description:	This position assists the UF/IFAS Annual Report Publication Coordinator who works with the UF/IFAS (Institute of Food and Agricultural Sciences) Office of Research in preparing the UF/IFAS annual report of peer-reviewed journal articles for submission to the USDA in late-March 2026. Work on the project will consist of creating 27 separate unit lists in EndNote Excel and Word which in total contain approximately 2400 citations and a master list of unique citations in EndNote Web Word and Excel. Attention to detail is extremely important. Duties and Responsibilities: Downloads article citations from Scopus Web of Science and journal websites into EndNote Verifies all citation elements are correct in EndNote and Word/Excel Reviews each citation for compliance with established publication guidelines which includes verifying: that article is in its final form in 2025(not online first/preprint/first look etc.) the journal and article type of the citation are both peer-reviewed at least one of the referenced authors is affiliated with UF and the unit Reviews all the final lists to ensure accuracy Hours: 30-40 hours / week (see more information under Schedule) Length of Employment: approximately December 9 2025 March 26 2026 Schedule: Work hours are Monday through Friday (between the hours of 8 am 5 pm) 20 hours are expected December 9^th-18^th during training and the beginning of January 30-40 hours are expected to be early January through late March Please note that there will be a pause in work from December 19 2025- January 5 2026. Work resumes January 6 2026.
Expected Salary:	$19.00/hour
Required Qualifications:	Excellent communication organization and problem-solving skills Experience using Microsoft Word and Microsoft Excel (manipulating cells sorting copy/paste) Strong ability to pay attention to detail Ability to work independently once trained and to ask questions when needed HS diploma Ability to work 30-40 hours/week
Preferred:	Bachelors degree Experience using EndNote or similar citation management program Experience using Google Sheets Familiarity with Web of Science and/or Scopus Familiarity with academic journal articles (locating them looking at author bylines understanding of peer-review)
Special Instructions to Applicants:	In order to be considered you must upload your resume cover letter and references . Application must be submitted by 11:55 p.m. (ET) of the posting end date. This is a time-limited position.
Health Assessment Required:	No

Classification Title:OPS IFAS Citation Project AssistantClassification Minimum Requirements:N/AJob Description:This position assists the UF/IFAS Annual Report Publication Coordinator who works with the UF/IFAS (Institute of Food and Agricultural Sciences) Office of Research in preparing the UF/IFAS...

Classification Title:	OPS IFAS Citation Project Assistant
Classification Minimum Requirements:	N/A
Job Description:	This position assists the UF/IFAS Annual Report Publication Coordinator who works with the UF/IFAS (Institute of Food and Agricultural Sciences) Office of Research in preparing the UF/IFAS annual report of peer-reviewed journal articles for submission to the USDA in late-March 2026. Work on the project will consist of creating 27 separate unit lists in EndNote Excel and Word which in total contain approximately 2400 citations and a master list of unique citations in EndNote Web Word and Excel. Attention to detail is extremely important. Duties and Responsibilities: Downloads article citations from Scopus Web of Science and journal websites into EndNote Verifies all citation elements are correct in EndNote and Word/Excel Reviews each citation for compliance with established publication guidelines which includes verifying: that article is in its final form in 2025(not online first/preprint/first look etc.) the journal and article type of the citation are both peer-reviewed at least one of the referenced authors is affiliated with UF and the unit Reviews all the final lists to ensure accuracy Hours: 30-40 hours / week (see more information under Schedule) Length of Employment: approximately December 9 2025 March 26 2026 Schedule: Work hours are Monday through Friday (between the hours of 8 am 5 pm) 20 hours are expected December 9^th-18^th during training and the beginning of January 30-40 hours are expected to be early January through late March Please note that there will be a pause in work from December 19 2025- January 5 2026. Work resumes January 6 2026.
Expected Salary:	$19.00/hour
Required Qualifications:	Excellent communication organization and problem-solving skills Experience using Microsoft Word and Microsoft Excel (manipulating cells sorting copy/paste) Strong ability to pay attention to detail Ability to work independently once trained and to ask questions when needed HS diploma Ability to work 30-40 hours/week
Preferred:	Bachelors degree Experience using EndNote or similar citation management program Experience using Google Sheets Familiarity with Web of Science and/or Scopus Familiarity with academic journal articles (locating them looking at author bylines understanding of peer-review)
Special Instructions to Applicants:	In order to be considered you must upload your resume cover letter and references . Application must be submitted by 11:55 p.m. (ET) of the posting end date. This is a time-limited position.
Health Assessment Required:	No