Executive Assistant
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
About the Team
This position belongs to the Miro Japan Go-To-Market (GTM) team and provides executive assistant support to the Head of Japan ensuring smooth operations across the organization. You will manage daily schedules coordinate business trips and client dinners and support communication with internal and external stakeholders contributing to overall efficiency and stronger team collaboration.
About the Role
This is a hybrid role primarily providing executive assistant support to the Head of Japan while also supporting the GTM team. The position requires strong organizational communication and coordination skills with accuracy speed and reliability. The mission is to enable the leadership team to operate smoothly in a dynamic global environment.
Ideal Candidate:
Highly trustworthy with strong confidentiality and experience supporting executive-level leaders
Flexible and capable of managing multiple tasks efficiently
A team player who can communicate and collaborate effectively with other departments and international teams
Proactive and able to work independently
What youll do
1. Executive Support
Manage the Head of Japans calendar and meetings (internal external and global)
Arrange business travel accommodations and client dinners and communicate details to stakeholders
Prepare and submit expense reports using systems like Navan
Maintain regular communication with internal and external stakeholders via email Slack and calendar management
Collaborate with global EAs to coordinate schedules and streamline workflows
Handle confidential information with care and discretion
Track task progress follow up on deadlines and prepare reports
Coordinate client and internal dinners as well as gifts or congratulatory deliveries (flowers telegrams etc.)
Act as a first point of contact in the absence of the manager and provide follow-up
Support internal events and visitor management as needed
2. GTM Support
Support team meetings offsites and business review events
Coordinate venues attendee lists material preparation catering and interpretation
Liaise with vendors obtain quotes and assist with invoice processing
Verify and submit internal documents such as travel requests and event approvals
Work with Finance and Procurement teams on payments and vendor registration
Assist with coordination for visiting international team members as needed
What youll need
- 3 years of experience as an Executive Assistant or department assistant
Native-level Japanese
Business-level English (primarily reading and writing; verbal communication is a plus)
High professionalism and reliability when handling confidential information
Ability to manage multiple tasks accurately and efficiently
Experience coordinating and communicating in a global environment
Flexibility speed and a proactive approach to problem-solving
Whats in it for you
- Competitive equity package
- Wellbeing benefit and WFH equipment allowance
- Group Personal Accident Insurance (業務災害総合保険) and Group Long-Term Disability Insurance (団体長期障害所得補償保険).
- Reimbursement for the annual health check
- Annual learning and development allowance to grow your skills and career
- Company-sponsored English lessons
- Travel allowance for your commute
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
Miro is the innovation workspace where teams manage projects, design products, and build the future together. Join 90M+ users from around the world.
