Events Project Coordinator

Chicago, IL - USA

Monthly Salary: $ 33 - 35

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Be Part of Our Next Chapter

For over almost 60 years our solutions have enabled impactful connections between some of the worlds leading brands and their customers. And while weve already done a lot of work were proud of were just getting started!

Coates Group has the values of a family-owned business and the innovative spirit of a start-up both which fuel our purpose Creating Connections. Empowering Partnerships. Always Evolving. Through hard work dedication and creativity weve become industry leaders who have won awards and set records while remaining focused on continual growth and evolution. We are a 2x Australia Good Design Award winner and successfully completed the largest hardware deployment in Quick Service Restaurant history.

We are curious charismatic authentic and we value and leverage the diversity of our crew. We are imaginers kindness enthusiasts experts creators thinkers challengers collaborators and over-achievers. And together as a Crew we are revolutionizing the way the worlds leading brands leverage technology to drive the best customer experiences.

Coates Group is looking for a Project Coordinator to join on our team on a temporary basis to support the planning coordination and execution of trade show events. The ideal candidate will have experience in exhibits trade shows or events and is passionate about marketing and managing the details of the development and production process.

Youll play a key part in ensuring projects are delivered on time on budget and exceed client expectations. The position is critical in maintaining the operational flow of projects and ensuring the Coates brand is represented flawlessly at events.

What Youll Do:

Event Management & Coordination

Create and maintain event documentation timelines and inventory

Coordinate shipping of event supplies with supply chain team

Help develop detailed documents and execute briefings for leadership team

Managing project timelines deliverables and execution with precision in coordination with a cross-functional team.

Communicate clearly and consistently with internal teams to keep everyone aligned.

Coordinate across departments using our project systems to ensure details are tracked and nothing is missed.

Tackle challenges head-ontroubleshoot problems anticipate risks and provide proactive solutions.

Create and maintain implementation plans work-back schedules and vendor communications.

Coordinate services and support marketing team with purchase orders as needed.

Participate in post-project reviews and identify opportunities for improvement.

What You Bring:

Strong organizational skills and attention to detail with the ability to manage multiple fast-paced programs of work.

1-3 years of experience in the exhibit events or experiential marketing industry (or similar project-based field).

Detailed-oriented and proactive in problem-solving.

Experience working with project management platforms (Asana JIRA etc.) and proficiency with Microsoft Office Suite (Word Excel Outlook Powerpoint).

A Bachelors degree or equivalent combination of education and experience.

Solid understanding of production materials trade show regulations and industry best practices.

Proficiency in Microsoft Office and familiarity with project management tools.

Excellent written and verbal communication skills and strong collaboration skills

Willingness to work flexible hours as needed.

$33 - $35 an hour

About Coates

We are industry leaders who have won awards and set records. We are a 2x Australia Good Design Award winner and we successfully completed the largest hardware deployment in Quick Service Restaurant history.

We are led by a forward-thinking CEO who has demonstrated a true passion for people and making Coates a place where people genuinely enjoy working. Our growth plans enable a focus on providing rapid career advancement opportunities for our talent.

Together we are creators allowing us to make our purpose a reality to create immersive brand experiences for everyone.

Join a Crew that Cares

Be part of a global team of talented ambitious creative people that value integrity individuality and inclusivity. (Ask us about our Equality Empowerment Initiatives).

The benefits include an annual market competitive bonus program and our Thrive Program which includes a suite of flexible work options because were strong believers that you should never miss an important life or work moment. Thrive also provides dedicated time to prioritize our health and wellbeing (think virtual Yoga or meditation sessions) a Global Wellness paid day off to recharge as well as a Give Back Day to allow our Crew an opportunity to make an impact in the community.

Be inspired To Be More

We skip the red tape and aim to always stay nimble. Were proud of where weve been and are energized by where were going. We encourage ideas and perspectives because we know the more we have the better we are. We work hard but have fun along the way. We push the boundaries but keep it real and authentic. We believe in the values that got us here are the ones that will continue to lead us forward. We are excited by what weve accomplished but know the best is yet to come.

Coates Group is an Equal Opportunity Employer and does not discriminate on the basis of race color creed national or ethnic origin gender religion disability age political affiliation or belief disabled veteran veteran of the Vietnam Era or citizenship status (except in those special circumstances permitted or mandated by law).

Fraud Alert: Employment Scam Advisory

It has come to our attention that unauthorised individuals are impersonating our company and reaching out to job seekers through fraudulent emails falsely claiming to represent Coates. These emails often request personal information and appear to come from domains that are not affiliated with our organisation such as.

We take this matter very seriously. Coates has reported these incidents to law enforcement and is cooperating with the ongoing investigation. We are committed to protecting the integrity of our recruitment process and the privacy of our applicants.

Please be advised of the following:

- Coates does not operate or communicate through any domain resembling @

- Wedo not contact employment candidates via email to solicit personal or financial information

- All applications for employment must be submitted through our official website directly through our LinkedIn profile:Coates Group

- All emails from us will come from our official domain which or via our Applicant - Tracking System (ATS) email address which is no-replyatdotco

If you receive any suspicious communications purporting to be from Coates we urge you not to respond do not click any links and do not provide any personal safety and trust are of the utmost importance to us. Thank you for your vigilance.

We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.

Required Experience:

Be Part of Our Next ChapterFor over almost 60 years our solutions have enabled impactful connections between some of the worlds leading brands and their customers. And while weve already done a lot of work were proud of were just getting started!Coates Group has the values of a family-owned business...