Administrative Assistant I

SESI Consulting Engineers has been selected as one of NJBIZs FASTEST GROWING Companies and Inc.s 5000 Americas Fastest-Growing Private Companies.

Join a company recognized for providing solutions excellence service and integrity. We seek dynamic individuals to support organic growth

SESI Consulting Engineers founded in 1976 is a well-established progressive consulting engineering firm in Parsippany N.J. SESI has earned an excellent reputation for providing innovative Geotechnical Site/Civil and Environmental engineering solutions for owners developers and the construction industry throughout the NJ NY CT region.
SESI offers a competitive compensation and benefits package which includes medical dental vision insurance 401(k) paid time off tuition reimbursement professional development assistance bonus potential employee engagement activities just to name a few.

SESI also engages its employees in all aspects of its projects and encourage them to participate in design and project management functions to their full potential.

SUMMARY:
Looking for an outgoing detail oriented team player that embraces change and enjoys a challenge. This position provides exposure to all engineering departments and management levels. It is deadline and detail driven. Successful applicants will be able to develop strong rapports internally and externally learn new technology quickly work to deadlines and prioritize effectively.

The Administrative Assistant I supports various cross -functional areas like administration operations support client contracts reception and facilities. This position is expected to operate with supervision from a manager. As directed this position will require you to support other departments to fulfill the immediate requirements of the firm.

Primary Responsibilities include but are not limited to the following. Other duties may be assigned.

Administration Support & Office Operations:

• Support administrative operations including filing data entry and records management
• Assist in managing office supplies and equipment.
• Assist in operational tasks to support administrative functions.
• Assist in workflow efficiency in alignment with firm objectives.
• Assist with enrollments for certifications and continuing education.
• Support engineers with data entry packaging deliverables and all other engineering support needs.

Reception & Facilities:

• Welcome clients and visitors providing excellent customer service and managing visitor logs.
• Answer phone calls directing inquiries to the appropriate personnel.
• Maintain a clean and organized reception area and common spaces.
• Assist in coordinating meeting room setups and ensure they are equipped with necessary materials and technology.

Data and Information Management:

• Input and update client and vendor information in databases accurately.
• Assist in maintaining filing processes and archives for accurate record-keeping.
• Support compliance with data protection regulations and internal policies regarding data handling.
• Input client and vendor contracts in the database ensuring accuracy and compliance.

Qualifications:

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Highly organized with great attention to detail. Able to prioritize and manage time effectively. Strong communication and people skills. Must be comfortable in a fast paced highly interactive environment. Required to effectively collaborate with internal and external departments

• 0- 3 year of experience.
• Ability to read and comprehend simple instructions short correspondence and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers clients and other employees of the organization.
• Basic math skills for addition subtraction division multiplication. Ability to calculate figures and amounts such as discounts interest commissions proportions percentages area circumference and volume.
• Knowledge of Microsoft Office Suite Outlook and PDF programs. Ability to learn new systems quickly.