Senior Space Planning and Move Manager

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

JLL is seeking an experienced Senior Space Planning & Move Manager to join our dynamic team in Calgary. This critical role combines strategic occupancy planning with hands-on project management supporting our clients corporate real estate needs through data-driven space optimization and seamless relocation execution.

Key Responsibilities

Space Data Management - Occupancy Planning & Management (50% of role)

• Serve as the primary point of contact for CAFM/IWMS database and drawing support
• Lead recurring site data validation and space audits to ensure accurate seat assignments and floor plans
• Maintain drawing compliance with established data standards and interpret portfolio changes
• Support allocation cycles and provide subject matter expertise for related reporting

Strategic Planning & Implementation

• Manage space allocation per approved master facilities plans for relocations and moves
• Develop occupancy strategies with leadership teams and validate finance-approved headcount projections
• Track and report occupancy metrics by department for cost allocation purposes
• Analyze portfolio optimization opportunities across office and operational areas

Reporting & Analytics

• Create regional occupancy plans reflecting supply and demand forecasts
• Develop long-range occupancy strategies at building and organizational levels
• Produce migration and stack plans by city and site
• Generate current and forecasted headcount reports

Project Oversight - Move/Project Management (50% of role)

• Manage project scope budget and timelines while proactively addressing out-of-scope items
• Oversee procurement of necessary vendors and outside labor
• Evaluate vendor performance to ensure compliance with standards
• Coordinate with relocation teams facility managers and construction managers

Execution & Delivery

• Supervise furniture installation and relocation services
• Manage work orders and small project initiatives including furniture reconfigurations
• Oversee product delivery off-loading and staging operations
• Complete project close-out documentation and client reporting

Required Qualifications

• 6-10 years of occupancy planning facility project or construction experience in Corporate Real Estate
• Minimum 2 years as an Occupancy Planning Manager Senior Relocation Project Manager or similar role
• Proven experience managing 1000 employee relocations
• CAD/CAFM proficiency with move management modules and CAFM systems
• Advanced Excel and MS Project skills; full MS Office suite competency
• Knowledge of architectural drawings and space planning concepts
• Strong organizational communication and analytical skills with executive-level client interaction capability
• Ability to navigate ambiguity and solve complex problems
• Detail-oriented with flexibility for travel and varied hours
• Proven ability to multitask independently and collaborate effectively in team
• Ability to work outside normal business hours when necessary
• Capability to walk distances stand for extended periods and perform physical tasks including stooping kneeling crouching or crawling
• Ability to carry lift push or pull up to 50 pounds
• Occasional work in outside weather conditions

Location:

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

JLL Privacy Notice

Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.