Executive Assistant
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Job Location:
Monthly Salary:
Posted on:
16-10-2025
Vacancies:
1 Vacancy
Job Summary
- Provide high level support across multiple Heads of School
- A crucial role ensuring the efficient operation of our academic leadership teams
- Full time ongoing role based in Hobart or Launceston!
About the opportunity
The proactive and experienced Executive Assistant will support the Heads of School across four Academic Units Architecture and Design; Engineering; Geography Planning and Spatial Sciences; and Information and Communication Technology within Sciences and Engineering.
The Executive Assistant plays a central role in ensuring the smooth and effective functioning of these diverse academic units. Responsibilities include providing high-level executive and administrative support managing complex diary and email co-ordination preparing internal and external communications and anticipating the needs of the Heads of School. The role also involves co-ordinating key activities supporting leadership teams and building strong relationships with internal and external stakeholders.
What youll do:
- Provide high level executive support to four Heads of School.
- Prepare high quality documents spreadsheets and briefing materials.
- Organise all aspects of meetings for School Leadership Teams and committees.
- Assist the Executive Officer Operations and School Coordinators with key projects.
- Support co-ordination of marketing and engagement activities and opportunities.
What were looking for:
- Well-developed high level organisational verbal and written communication skills.
- Excellent time management skills with proven experience in working to deadlines.
- Demonstrated ability to work autonomously and ability to work collaboratively in a team.
- Demonstrated experience and dedication in delivering exceptional customer service.
- Demonstrated competence with a wide range of computer applications.
Salary details
Appointment to this role will be at HEO 5 and will have a total remuneration package of up to $105665 comprising base salary within the range of $80869 to $90312 plus 17% superannuation.
How to Apply
- This vacancy is being advertised internally only in the first instance to current staff.
- In submitting your application you acknowledge you have/intend to discuss your interest in this vacancy with your current manager and understand they may need to be contacted confidentially by the hiring manager as part of the assessment of your application.
- To apply online please provide your CV and 1-2-page cover letter outlining your interest in the role skills capabilities and experience. You do not need to separately address the success criteria.
- For further information about this position please contact Merodi Jack School Coordinator
- Please visit for our guide to applying and details on the recruitment process.
- Please refer to the attached Position Description Below for full details.
Applications close Sunday 26 October 2025 11.55pm
The University of Tasmania acknowledges the Palawa/Pakana and Gadigal/Wangal people as the traditional custodians of the land sea and waters of the areas upon which we live and work. We recognise their valuable contributions and deep connection to country and pay respect to Elders past and present.
As part of our commitment to a safe and inclusive workplace employment history and police checks may be conducted as part of the selection process.
To be eligible for this position you are required to hold Australian or New Zealand Citizenship permanent residency or a valid visa that enables you to fulfil the requirements of this role.
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
