Accounting & Payroll Assistant, Graylyn Conference Center

Winston Salem, NC - USA

Monthly Salary: Not Disclosed

Posted on: 16-10-2025

Vacancies: 1 Vacancy

Job Summary

External Applicants:

Please ensure all required documents are ready to upload before beginning your application including your resume cover letter and any additional materials specified in the job description.

Cover Letter and Supporting Documents:

Navigate to the My Experience application page.
Locate the Resume/CV document upload section at the bottom of the page.
Use the Select Files button to upload your cover letter resume and any other required supporting documents. You can select multiple files.

Important Note: The My Experience page is the only opportunity to attach your cover letter resume and supporting documents. You will not be able to modify your application or add attachments after submission.

Current Employees:

Apply from your existing Workday account in the Jobs Hub. Do not apply from this website.

A cover letter is required for all positions; optional for facilities campus services and hospitality roles unless otherwise specified.

Job Description Summary

Working under general supervision provides clerical and administrative support and assistance for multiple managers and staff. The primary focus is to assist with accounts payable accounts receivable payroll submission sales contract administration and clerical processes for the accounting office and human resource duties.

Job Description

Essential Functions:

Coordinates the Accounts Payable process. Opens mail and matches invoices with purchase orders. Records AP invoices amount and expense coding according to University protocol and reports month-end accruals. Reconcile month-end vendor statements and contract vendors for missing invoices or discrepancies. Copies and files all AP invoices.
Maintain edit and submit bi-weekly payroll records for non-exempt employees including PTO missed punches etc. Distributes paychecks if needed.
Generates Daily Weekly and Monthly payroll-related reports out of the Payroll System to Graylyn Management as needed and required.
Assists Management with monthly reports and Journal entry preparation.
Provides clerical assistance/support to all areas of the Accounting Office. Assists with Accounts Receivable process including invoicing and filing of Accounts Receivable invoices and related documents (BEO/Coordination Sheets Change Sheets Folios Contracts etc.).
Posts and maintains a monthly record of internal Accounts Receivable payments from the Reynolda Campus.
Provides clerical assistance to Human Resources H-R Partner in a limited capacity including preparation for Employee Awards programs/parties tracking of employees recognized on guest comment cards ordering name tags ordering flowers etc.
Maintains existing daily weekly and monthly spreadsheets for ongoing information reviews by the Manager of Finance and General Manager.
Responsible for basic office functions such as copying collating filing and composing correspondence and faxing; purging boxing and coordinating moving/storage of purged files/documents.
Assists with the sales contract process including original documentation changes and final signature of the contract.
Assist with client group billing and routing in the reservation process.

Required Education Knowledge Skills Abilities:

High school graduate with specialized training plus two years of experience directly related to the duties and responsibilities specified or an equivalent combination of education and experience.

Preferred Education Knowledge Skills Abilities:

General knowledge of office management techniques.
Excellent interpersonal communication skills (oral and written) and organizational skills required.
Ability to manage multiple tasks with flexibility patience and attention to detail.
Ability to prioritize workload organize workflow and coordinate activities including follow-up.
Ability to work with numbers and spreadsheets.
Ability to alphabetize and file accurately.
Proficiency in Microsoft Word Excel the Internet and other relevant software; accurate typing skills.
Knowledge of timekeeping software.
Ability to analyze and interpret policy and procedural questions.
Ability to interact with guests and staff professionally and courteously.
Ability to hold sensitive information confidential.
Ability to work well independently.

Accountabilities:

Responsible for own work.
Works with general supervision.
Reports to the Director of Finance.
Responsible for meeting deadlines.
Responsible for producing periodic reports promptly.
Solves problems associated with overseeing daily activities for the administrative office.

Physical Requirements:

Sedentary work.
Talking hearing repetitive motions.
Close visual acuity.

Environmental Conditions:

Not substantially exposed to adverse environmental conditions.

Additional Job Description

Time Type Requirement

Full time

Note to Applicant:

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

Equal Opportunity Statement

The University is an equal opportunity employer and welcomes all qualified candidates to apply without regard to race color religion national origin sex age sexual orientation gender identity and expression genetic information disability and military or veteran status.

Accommodations for Applicants

If you are an individual with a disability and need an accommodation to participate in the application or interview process please contact or .

External Applicants: Please ensure all required documents are ready to upload before beginning your application including your resume cover letter and any additional materials specified in the job description.Cover Letter and Supporting Documents:Navigate to the My Experience application page.Locate...