Executive Assistant, Legal
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Job Location:
Houston, MS - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
About Invesco
As one of the worlds leading independent global investment firms Invesco is dedicated to rethinking possibilities for our clients. By delivering the combined power of our distinctive investment management capabilities we provide a wide range of investment strategies and vehicles to our clients around the world. If youre looking for challenging work intelligent colleagues and exposure across a global footprint come explore your potential at Invesco.
Whats in it for you
Our people are at the very core of our success. Invesco employees get more out of life through our comprehensive compensation and benefit offerings including:
Flexible paid time off
Hybrid work schedule
401(K) matching of 100% up to the first 6% with a discretionary supplemental contribution
Health & wellbeing benefits
Parental Leave benefits
Employee stock purchase plan
Job Description
About the Role:
Provides administrative and secretarial support to management teams or product areas. Uses business software applications to prepare correspondence reports minutes etc. Receives screens and directs incoming calls visitors mail and email. Arranges business travel coordinates meeting arrangements and tracks expenses.
Responsibilities of the Role:
Provide a range of administrative support to the Head of Legal - Americas and other senior Legal Department leaders.
Maintain calendars and schedules for meetings appointments travel and conference calls.
Coordinate and facilitate meetings including booking conference rooms scheduling with participants working with IT on audio/visual needs catering preparing for and hosting external visitors.
Book domestic and international travel.
Create and manage expense reimbursement reports and receipts.
Establish process and manage payment of law firm invoices.
Maintain electronic and paper files onsite and with third party storage vendors; scan documents as needed.
Proactively create and edit agendas presentations and other materials for meetings.
Conduct general non-legal research compile information and prepare presentations for Invesco senior leaders internal clients and Boards of Directors.
Provide consistent error-free support for Board meetings including communications with Board members scheduling meetings and coordinating executive calendars.
Assist with new hire onboarding as needed.
Support process improvement and efficiency initiatives including the utilization of technology and other tools in accordance with the responsibilities of the role.
Assist with the maintenance of and document uploading for the dept-wide SharePoint document repository.
Proactively identify and act on additional opportunities to support leaders.
Consistently demonstrate attention to detail and produce accurate high-quality output.
Utilize DocuSign to obtain digital signatures and execute documents.
Provide backup support for other Legal Dept Administrative Assistants as needed.
Maintain positive working relationships and active engagement with senior assistants across the firm.
Notarize documents as requested.
Special projects as assigned.
Requirements of the Role:
Located in Houston TX.
10 years of administrative or professional office experience.
Familiarity with the investment management industry is a plus but is not required.
Familiarity with a variety of legal concepts practices and procedures preferred but is not required.
Outstanding organizational skills and attention to detail.
Ability to anticipate leaders needs; and support leaders with limited direction.
Expert level verbal and written communication skills and strong emotional intelligence.
An approachable friendly professional and confidence-inspiring disposition and demeanor.
A team first mentality and a growth mindset.
Flexibility and an ability to set priorities to handle manage and switch among multiple tasks in a fast-paced environment while meeting deadlines.
Expert proficiency in Microsoft Word Excel PowerPoint Outlook and Teams. Proficiency with SharePoint and PowerBI preferred but not required.
Ability to work independently and proactively while maintaining a customer service-oriented attitude in a demanding and changing environment.
Highest level of integrity and ability to handle confidential and sensitive material in a highly professional manner.
Sound judgment professional maturity willingness to take responsibility and initiative to make decisions within the scope of responsibilities.
Ability to work late hours / overtime on short notice.
Willingness to report to work in person 4-5 days a week.
TX notary license or willingness to obtain one.
A bachelors degree and/or equivalent work experience.
Full Time / Part Time
Full timeWorker Type
EmployeeJob Exempt (Yes / No)
NoWorkplace Model
Pursuant to Invescos Workplace Policy employees are expected to comply with the firms most current workplace model which as of October 1 2025 includes spending at least four full days each week working in an Invesco office. This reflects our belief that spending time together in the office helps us build stronger relationships collaborate more easily and support each others growth and development.
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this role. It is not designed to contain or be interpreted as a comprehensive inventory of all duties responsibilities and qualifications required of employees assigned to this job. The job holder may be required to perform other duties as deemed appropriate by their manager from time to time.
Invescos culture of inclusivity and its commitment to diversity in the workplace are demonstrated through our people practices. We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race creed color religion sex gender gender identity sexual orientation marital status national origin citizenship status disability age or veteran status. Our equal opportunity employment efforts comply with all applicable U.S. state and federal laws governing non-discrimination in employment.
Required Experience:
IC
Key Skills
- Administrative Law
- Intellectual Property
- Employment Law
- Advocacy
- Legal Research
- Contract Law
- Criminal Cases
- Legal procedures
- Law
- Legal Operations
- Private Practice
- Civil Litigation
- Federal Courts
- Labor Law
- Arbitration Law
About Company
Invesco is an independent investment management firm dedicated to delivering an investment experience that helps people get more out of life. We have specialized investment teams managing investments across a comprehensive range of asset classes, investment styles and geographies, ... View more
