Administrative Assistant I

Union: Non-Union
Number of Vacancies: 1
Site: Toronto General Hospital 
Department: Mental Health Program
Reports to: Clinical Manager
Hours: 37.5 hours per week
Shifts: Days
Status: Permanent Full Time 
Closing Date: October 23 2025

The Administrative Assistant I General is responsible for providing administrative and reception support within the Mental Health Program at the University Health Network. While the position will primarily assist the Depression Centre it is part of an outpatient mental health clinics portfolio within the Mental Health Program at UHN and provides back-up/cross-coverage support as a member of an operational administrative team. 

Duties

• Support the timely and efficient scheduling/rescheduling of patient appointments responding to patients general inquiries activating patient appointments cancelling patient appointments and completing reminder calls
• Complete administrative tasks that support data reporting requirements and a positive patient experience meeting quality standards set out by UHN and the College of Physician and Surgeons of Ontario
• Involves interactions within the multidisciplinary teams within the Outpatient Mental Health Clinic
• Provide back-up/cross-coverage support as a member of an operational administrative team

Qualifications :

• Completion of Grade XII or recognized equivalent
• Completion of a recognized post-secondary office/medical administration program at the certificate level or equivalent
• Two (2) years related administrative support experience
• Previous on-the-job computer/word-processing database and spreadsheet software experience required; experience in a Microsoft Office environment preferred.
• Experience working in a health care environment an asset
• Excellent verbal and written communication skills
• Excellent organizational and time management skills
• Excellent interpersonal and customer service skills
• Ability to produce high quality work in accordance with Hospital standards
• Ability to work well under pressure
• Ability to use good judgment in assessing difficult situations
• Knowledge of general office practices procedures and standards
• Knowledge of medical terminology an asset

Additional Information :

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world UHN offers a wide range of benefits programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor allowing you to find value where it matters most to you now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel restaurants parking phone plans auto insurance discounts on-site gyms etc.)

Current UHN employees must have successfully completed their probationary period have a good employee record along with satisfactory attendance in accordance with UHNs attendance management program to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading inaccurate or incorrect UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest however only those selected for further consideration will be contacted.

Remote Work :

No

Employment Type :

Contract