Executive Assistant (Senior Coordinator, Admin)

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U.S. Citizen U.S. Person or Immigration Status Requirements:

Security Clearance:

At Raytheon the foundation of everything we do is rooted in our values and a higher calling to help our nation and allies defend freedoms and deter aggression. We bring the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of todays mission and stay ahead of tomorrows threat. Our team solves tough meaningful problems that create a safer more secure world.

The Advanced Technology Strategic Business Unit (SBU) is seeking an Executive Assistant (Senior Coordinator Admin) to provide high-level administrative support to multiple strategic programs within Advanced Effectors and Space SSBU. As an Executive Assistant you will have a key role with a variety of responsibilities that fall within three main categories: Provide direct support to the Program Manager provide as-needed support for over 400 program employees within the Programs and interface with staff across other Programs/Directorates within the Advanced Technology SBU.

The Executive Assistant must exhibit the utmost level of professionalism and use strong interpersonal skills to build relationships with the Directorate leadership team. You will maintain a high degree of confidentiality and will need to exhibit discretion when handling sensitive information.

This role is onsite in Tucson AZ.

Responsibilities to Anticipate:

• Manage calendars demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minutes changes.
• Attention to detail is a must as multiple locations and time zones are employed.
• Work with other administrative personnel to coordinate meetings between various members of leadership who could be in multiple locations and/or time zones.
• Coordinate travel arrangements and complete expense reports and other associated tasking in a timely manner.
• Arrange for conference rooms catering audio/video and other essential services for meetings and conferences.
• Compile and/or assist in preparation of various documents including meeting minutes presentations reports correspondence and other materials.
• Submit visit requests via approved Raytheon tools.
• Process employee changes utilizing approved Raytheon tools.
• Attend meetings and other functions as requested.
• Plan and coordinate on-boarding and off-boarding activities for employees.
• Work with the admin team on various projects as well as assisting with improving processes where necessary.
• Perform a wide variety of intricate administrative duties requiring professionalism tact diplomacy discretion and sound judgement.
• Build and maintain good business relationships with managers and administrative personnel.

Qualifications You Must Have

• Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience
• Administrative or office support experience in roles involving general administrative or office support tasks
• Experience with meeting coordination and logistics
• Active and transferable Secret U.S. government issued security clearance is required prior to start date with the ability to obtain program access after start

Qualifications We Prefer

• Microsoft Office experience
• Time-management and prioritization skills
• Experience with calendar management meeting scheduling and coordination event planning and generation of travel and expense reports
• Ability to respond quickly and effectively to non-routine requests and situations.
• Ability to maintain confidentiality of information and data.
• Evidence of being a team player who can concentrate on multiple tasks at once.
• Experience in working independently as well as working in a team environment.
• Evidence of being a self-starter with the ability to take appropriate initiative and independent judgement for assisting leaders customers employees and others.
• Comfortable working in a fast-paced environment
• Comfortable using technology such as Zoom and SharePoint and open to learning new tools and technology
• Experience working with Raytheon tools such as CAFM ServiceNow Concur SAP/APEX RTime etc.
• Familiarity with Raytheon policies procedures forms and processes

What We Offer

• Our values drive our actions behaviors and performance with a vision for a safer more connected world. At RTX we value: Safety Trust Respect Accountability Collaboration and Innovation.

• Relocation assistance is not available for this position.

Learn More & Apply Now!

• This position requires a security clearance. DCSA Consolidated Adjudication Services (DCSA CAS) an agency of the Department of Defense handles and adjudicates the security clearance process. More information about Security Clearances can be found on the US Department of State government website here: Info:
  • Tucson AZ: part of our commitment to maintaining a secure hiring process candidates may be asked to attendselect steps of the interview process in-person at one of our office locations regardless of whether the role is designated as on-site hybrid or remote.
    The salary range for this role is 50000 USD - 100000 USD. The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer including but not limited to the role function and associated responsibilities a candidates work experience location education/training and key skills.
    Hired applicants may be eligible for benefits including but not limited to medical dental vision life insurance short-term disability long-term disability 401(k) match flexible spending accounts flexible work schedules employee assistance program Employee Scholar Program parental leave paid time off and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement.
    Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including but not limited to individual performance business unit performance and/or the companys performance.
    This role is a U.S.-based role. If the successful candidate resides in a U.S. territory the appropriate pay structure and benefits will apply.
    RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However factors such as candidate flow and business necessity may require RTX to shorten or extend the application window.

    RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age disability or veteran status or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans Readjustment Assistance Act.

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