Administration, Invoicing, Purchasing & Stock Coordinator

Cape Town - South Africa

Monthly Salary: Not Disclosed

Experience Required: 4-5years

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

About us
Trac-Tech delivers mission-critical electronic security access control and workforce management solutions to businesses across Southern Africa.

Were looking for a smart organised all-rounder to keep our back office and front counter running smoothlyowning admin invoicing purchasing stock control and assisting walk-in and online customers.

What youll do

Administration & Invoicing: prepare quotes create invoices/credit notes reconcile supporting documents maintain job files and PODs.

Purchasing: raise POs compare supplier quotes track ETAs expedite orders manage returns/RMAs.

Stock Management: receive and GRN stock bin correctly issue stock to jobs maintain min/max levels run cycle counts and monthly stocktakes capture variances and manage RMAs.

Front Counter / Walk-in Support: greet customers handle queries prepare quick quotes process payments (EFT/card) issue receipts and hand over goods neatly.

Logistics & Ops Support: book couriers/collections prepare pick lists for technicians keep asset registers and serials tidy.

Systems & Reporting: keep ERP/stock system up to date maintain supplier/customer records produce simple weekly dashboards (backorders aged POs stockouts).

Job Cards and Technicians: ensure that technicians project and call out job cards are up-to-date and invoiced according to the companys standard procedures.

Project Stock Management: ensure that the stock required for projects is timeously and correctly ordered/delivered.

Manage Online Sales: assist online customers with stock quotation/sales and account queries

Requirements

What youll bring

25 years in administration with solid invoicing purchasing and stock experience.

Comfortable in an ERP/accounting package (e.g. Zoho/Sage/Pastel/QuickBooks) and strong Excel/Google Sheets skills.

Superb attention to detail accurate data capture and great follow-through with suppliers and customers.

Friendly professional communicationon email phone and in person.

Able to prioritise in a fast-moving environment and meet deadlines.

Advantageous: knowledge of electronic security/access control parts courier portals VAT/document compliance valid drivers licence.

Benefits

What we offer

Competitive package training and growth in a supportive team.

Hands-on role with real impact and clear processes.

Standard office hours MondayFriday.

Required Skills:

What youll bring 25 years in administration with solid invoicing purchasing and stock experience. Comfortable in an ERP/accounting package (e.g. Zoho/Sage/Pastel/QuickBooks) and strong Excel/Google Sheets skills. Superb attention to detail accurate data capture and great follow-through with suppliers and customers. Friendly professional communicationon email phone and in person. Able to prioritise in a fast-moving environment and meet deadlines. Advantageous: knowledge of electronic security/access control parts courier portals VAT/document compliance valid drivers licence.

About us Trac-Tech delivers mission-critical electronic security access control and workforce management solutions to businesses across Southern Africa.Were looking for a smart organised all-rounder to keep our back office and front counter running smoothlyowning admin invoicing purchasing stock con...