What youll do

Were hiring an Executive Assistant to support our CEO as a trusted partner and operational extension. This role requires strong judgment discretion and the ability to anticipate needs in a dynamic fast-moving environment. Youll help the CEO and leadership team focus on what drives the most impact by managing time priorities and communication with precision and insight.

Time and prioritization

• Manage the CEOs schedule with a clear understanding of business priorities and strategic goals.
• Take a data-informed approach to how time is allocated helping the CEO stay focused on what matters most.
• Anticipate needs balance competing priorities and continuously refine scheduling practices to support efficiency and energy.

Scheduling travel and logistics

• Coordinate complex domestic and international travel agendas and briefings.
• Anticipate changes resolve issues quickly and support smooth transitions between engagements.

Preparation and follow-through

• Prepare meeting briefs background materials and talking points.
• Track decisions and action items to ensure consistent follow-up and accountability across the organization.

Communication and relationship management

• Draft and review internal communications to ensure clarity and alignment with the CEOs voice and intent.
• Serve as a liaison between the CEO executive team board members and external partners with professionalism and discretion.

Operational effectiveness

• Introduce lightweight systems that improve follow-through communication and visibility.
• Create a structure that helps the CEO and leadership team move quickly without added complexity.

Office operations and facilities

• Oversee the rhythm and quality of in-office operations to create a smooth efficient and high-trust environment for the CEO and team.
• Partner with People IT and Facilities to ensure the workspace tools and systems support focus and collaboration.
• Coordinate office events executive visits and onsite meetings to reflect Pindrops culture and values.
• Anticipate and proactively address logistical or operational needs before they become blockers.
• Serve as a culture ambassador helping to maintain a welcoming professional and energized workplace.

Innovation and technology

• Use AI and modern productivity tools to streamline workflows summarize materials and enhance decision-making.
• Stay curious about new technology that can make executive operations smarter and faster.

Confidentiality and trust

• Handle sensitive information with discretion and professionalism.
• Build trusted relationships across all levels of the organization and maintain confidentiality at all times.

Who you are

• Highly organized composed and decisive under pressure.
• Trusted partner who exercises strong judgment and anticipates needs.
• Skilled communicator who can represent the CEO with professionalism and care.
• Operates with urgency curiosity and a solutions mindset.
• Comfortable balancing strategic support with hands-on execution.

Your skill-set

• 5 years as an Executive Assistant including at least 2 years supporting a C-level executive; CEO experience strongly preferred.
• Proficiency with Google Workspace and Microsoft Office plus calendaring travel and expense systems.
• Experience managing or coordinating office operations facilities or administrative processes.
• Proven ability to create structure in dynamic environments and maintain a calm solutions-oriented approach.
• Experience coordinating board or executive-level materials is a plus.
• Comfortable with occasional after-hours support tied to travel or urgent priorities.

Whats in it for you

As a Pindropper you join a rapidly growing company making technology more human with the power of voice. You will work alongside some of the best and brightest. Were a passionate group committed to excellence - but that doesnt stop us from enjoying the journey as a team with chess and poker tournaments catered lunches and happy hours wellness programming and more. Because we take our jobs seriously we add in time for rest with Unlimited PTO.

• Within 30 days youll
  • Learn the CEOs priorities communication style and relationships.
  • Build trust through reliable follow-through and early support of executive routines.
    
    
• Within 60 days youll
  • Establish clear rhythm and structure around scheduling meetings and communication.
  • Begin managing priorities and resolving conflicts with minimal oversight.
    
    
• Within 90 days youll
  • Fully own the CEOs operating cadence anticipating needs and identifying areas for efficiency.
  • Implement small improvements that simplify how information and time are managed.

What we offer

As a part of Pindrop youll have a direct impact on our growing list of products and the future of security in the voice-driven economy. We hire great people and take care of them. Heres a snapshot of the benefits we offer:

• Competitive compensation including equity for all employees
• Unlimited Paid Time Off (PTO)
• Generous health and welfare plans to choose from - including one employer-paid employee-only plan!
• Best-in-class Health Savings Account (HSA) employer contribution
• Affordable vision and dental plans for you and your family
• Employer-provided life and disability coverage with additional supplemental options
• Paid Parental Leave - Equal for all parents including birth adoptive & foster parents
• One year of diaper delivery for your newest addition to the family! Its our way of welcoming new Pindroplets to the family!
• Identity protection through Norton LifeLock
• Remote-first culture with opportunities for in-person team events
• Recurring monthly home office allowance
• Remote and in-person team activities (think cheese tastings chess tournaments talent shows murder mysteries and more!)
• Company holidays
• Annual professional development and learning benefit
• Pick your own Apple MacBook Pro
• Retirement plan with competitive 401(k) match
• Wellness Program including Employee Assistance Program 24/7 Telemedicine #LI-Onsite