Business Administrator

The Seminole County Sheriffs Office is now accepting applications for the position of BUSINESS ADMINISTRATOR assigned to the Technology Solutions Division.

This position is responsible for professional and administrative work performing the business/financial operations of the assigned Division. Responsible for management oversight and performance of complex business analysis and major financial functions (including but not limited to purchasing/contract management asset management operating and project budget development and management performance measurements resource management) within assigned Division. Work is performed with limited supervision and is reviewed through observations and results achieved.

is negotiable based upon related training education and experience.

Note: Listed functions duties responsibilities and skills is not intended to be all-inclusive and the employer reserves the right to assign additional responsibilities as deemed necessary for the operational efficiency of the Sheriffs Office.

• Collaborates with Division Management on development and ongoing management of the Division budget.
• Oversees and coordinates the preparation and review of the Division operational and capital/project budgets.
• Performs the ongoing review of the Division budget.

• Oversees the purchasing of goods and services for the Division ensuring timely procurement.
• Performs complex financial calculations in evaluating financial proposals.
• Reviews and monitors agreements and contracts to ensure timely renewal and compliance.
• Evaluates vendor performance and cost effectiveness.

• Monitors and manages all financial-related activities for the Division ensuring compliance with internal policies and external regulations.
• Reviews financial reports for the Division for accuracy and financial decision making.
• Coordinates and prepares financial reports.
• Assists in development implementation and ongoing evaluation of performance-based measurements and workflows to improve financial tracking and reporting.
• Develops financial processes and procedures to enhance operation efficiency for the Division.
• Prepares annual list of contracts and other applicable requests from auditors.

• Monitors all disbursement of funds for the Division to include invoices purchasing card transactions and travel.

• Monitors all revenue collections for the Division and manages reimbursement invoicing for the Division.

• Performs Division asset management including maintaining an accurate inventory of all Division assets and managing software license compliance.
• Serves as Coordinator for Division annual inventory of Capital Assets.

• Performs various revenue and expenditure projections and analysis. Makes decisions based on the analytical review and best business practices.
• Identifies and recommends cost-saving opportunities and efficiency improvements.

• Serves as management support and is responsible for collaborative and coordinated interaction with agency administrative support divisions as applicable.
• Supervises assigned staff where applicable.
• Performs other special projects and related duties as assigned.

• Bachelors degree from an accredited institution
• Three (3) to five (5) years progressive business financial and budget development experience
• Consideration may be given to equivalent combination of related training education and experience
• Internal applicants must have completed the Seminole County Sheriffs Office one (1) year probationary period
• Must possess and maintain a valid Florida Drivers License

Regular and prompt attendance is mandatory in the performance of an employees duties for this position to include scheduled work hours and required training activities calls for mandatory overtime needs and calls for service during times of an emergency.

Extensive knowledge of budget procurement and asset management practices and principles. Knowledge of business English spelling punctuation arithmetic and modern office practices. Considerable knowledge of office software including Microsoft Word and Excel.

Ability to maintain records and filing systems in an orderly and consistent manner; to work independently in carrying out assignments to completion; to make decisions based on factual data; to present ideas clearly and concisely both orally and in writing; to establish and maintain effective working relationships with co-workers interagency personnel and the general public; to multi-task and work efficiently under tight deadlines with careful attention to detail.

WORKING CONDITIONS

The duties of this position may be performed in a sedentary position and may include stand or walk for extended periods of time. The incumbent may be required to work any schedule that fulfills the needs of the position and may include being called in on short notice.

PHYSICAL ATTRIBUTES REQUIREMENTS

Mobility-Most work is sedentary some standing walking driving; constant use of a computer

Visual-Constant overall vision; constant eye-hand coordination; frequent reading/close-up work

Hearing/Talking- Requirement to hear normal speech; hearing on telephone; talking on telephone or during presentations

Emotional/Psychological-Frequent public contact; decision-making and concentration; may be exposed to trauma grief graphic violence and death

Special Requirements- Ability to behave respectably and with utmost integrity even when off duty. May be required to respond for any critical incident manmade or natural; some assignments may require being recalled to work on short notice working weekends nights and/or overtime

External applicants for employment will submit to a thorough background investigation which includes but not limited to past employment/education verification driver license review credit history prior drug use history arrest/conviction record and computerized voice stress analysis (CVSA) testing. A certified examiner administers the CVSA with questions addressing illegal drug use and general questions of honesty and criminal history. Any dishonesty or deception on the Employment Application will disqualify your application.

The background investigation process may take 3-6 months depending upon the complexity of the applicants background and position for which youve applied. Applicants selected for employment will be provided a conditional offer and required to submit to a medical examination with drug screening.

Candidates must also comply with the Agencys current Tattoo and Body Ornamentation Policy. A copy ofGeneral Order 28 - Dress and Appearance can be accessed here. An applicants tattoos and body ornamentation must be disclosed at the time of application and will be documented as part of the agencys review process even if otherwise meeting the Agencys policy.

Applicants not selected for employment will receive notification from the Human Resources Division to include justification based on the following disqualifiers: negative background failure to meet minimum qualifications as outlined in the specific job description or any additional information discovered during the interview process. Applicants will be eligible to reapply with the Seminole County Sheriffs Office after one year from date of notification.

The Seminole County Sheriffs Office is committed to a diverse work force is a drug free workplace and is an equal opportunity employer. We strongly support our military veterans and their families and encourage them to consider applying to agency job announcements for which they may qualify. Preference-Eligible Applicant service members and veterans and the spouses and family members of such service members and veterans receive preference and priority and are encouraged to apply for the positions being filled. Additionally certain Preference-Eligible Applicants may also be eligible to receive waivers for postsecondary educational requirements in employment.