PCTC Executive Assistant & Project Coordinator
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Job Location:
Seattle, OR - USA
Yearly Salary:
$ 73170 - 108720
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Job Description:
Perkins Coie Trust Company is searching for a highly organized proactive and professional Executive Assistant & Project Coordinator to support the operations of our trust company which functions within a dynamic legal environment. This role requires a detail-oriented and versatile individual with expertise in executive-level support strong communication skills and proficient data management. The ideal candidate will be comfortable supporting multiple stakeholders managing sensitive information coordinating governance functions and contributing to projects across several business units including marketing client intake and administration.
ESSENTIAL FUNCTIONS
General Support
- Provide high-level administrative support to executive leadership (primarily the President & Chief Executive Officer and Chief Trust Officer & Executive Vice President) within the trust company.
- Manage complex calendars scheduling travel arrangements expense reports and meeting logistics using multiple software.
- Act as a point of contact for internal and external stakeholders.
Governance and Compliance
- Prepare and coordinate board and committee materials including agendas resolutions and minutes.
- Ensure compliance with internal governance processes and document retention policies.
Data Management and Reporting
- Maintain accurate data records in trust and client management systems.
- Assist with reporting document control and information tracking across departments.
- Support client intake and onboarding processes.
Project Coordination and Support
- Provide administrative and logistical support for internal and client-facing projects.
- Coordinate cross-functional efforts between PCTC teams and legal compliance and marketing departments.
- Track timelines deliverables and action items for assigned projects.
Marketing and Business Development Support
- Assist in preparing presentations proposals and marketing materials.
- Provide logistical support for client events and other marketing initiatives.
Meetings and Communication
- Schedule coordinate and prepare materials for internal and external meetings.
- Attend meetings take minutes and follow up on action items.
- Ensure timely and effective communication across stakeholders.
SPECIFIC SKILLS REQUIRED
Possesses exceptional organizational and multitasking strengths with a proven track record of managing time efficiently. Works autonomously and proactively in fast-paced environments demonstrating a strong sense of initiative. Is articulate and professional in both written and spoken communication with a proven ability to collaborate effectively across all levels of an organization. Demonstrates high attention to detail with strong data management and documentation skills. Has experience with governance support (board packages resolutions minute-taking etc.). Possesses proficiency with Microsoft Office Suite (Word Excel Outlook PowerPoint) including strong skills in document formatting and Mail Merge; intermediate capabilities with Excel tasks including formulas pivot tables and data analysis; and demonstrated command of Adobe Acrobat with proven ability to create edit and manage PDF documents to support efficient workflow and documentation processes. Has experience using document management systems and coordinating workflows. Is adept at managing projects and supporting various stakeholders simultaneously and exhibits an elevated degree of discretion and professionalism especially in handling confidential information.
SPECIFIC SKILLS PREFERRED
Familiarity with legal and governance documentation standards. Exposure to customer relationship management (CRM) or document management systems. Requires a willingness and interest in obtaining and developing knowledge of the trust and investment process.
EDUCATION AND EXPERIENCE
Requires a bachelors degree (or equivalent combination of education and experience) and 5 to 7-plus years of experience in an executive assistant legal assistant or similar role ideally within a trust company legal or financial services environment.
This position is eligible for an annual discretionary bonus 401(k) plan medical dental and vision insurance accrued paid time off plan starting at 20 days annually personal medical and parental leave up to 10 paid holidays and family care benefits. More information regarding benefits and programs may be found here.
This position may be filled in the following location(s). The listed compensation range reflects the typical pay for this role though it is rare for new hires to receive an offer at the top of the range. Actual compensation may vary depending on experience skills market conditions and internal equity.
Washington state compensation range: $73170 to $108720 annually
#LI-Hybrid
Required Experience:
IC
Key Skills
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Visio
- Microsoft Powerpoint
- Microsoft Excel
- Project Management
- Sharepoint
- Project Management Software
- Microsoft Project
- Administrative Experience
- Project Coordination
About Company
Fueled by longtime client Boeing and newer clients from the high-tech arena, Perkins Coie is one of the largest law firms in the Northwest. Founded in 1912, the firm has more than 700 lawyers specializing in such areas as antitrust and trade regulation, intellectual property, and labo ... View more
