Executive Assistant I

Brooklyn, NY - USA

Hourly Salary: $ 24 - 37

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Location:

4910 Tiedeman Road - Brooklyn Ohio 44144

Job Description
Provide executive administrative support performing various administrative and clerical duties and anticipating the teams confidential information discreetly and for calendar management correspondence expense reports travel arrangements and HR needs. Handles incoming inquiries research and review of escalations communicates responses in a timely and professional for meeting coordination video conferencing and scheduling and organizing proper meeting setups as agendas and materials for meetings as various department calendar duties in a professional manner that include thorough planning and preparation which results in the completion of assignments in a high-quality manner. Perform other duties projects and support activities as requested.

Essential Job Functions
Under general supervision provide administrative support to the leadership team to include the executing maintaining and coordinating complex calendar of meetings and travel.
Interacts with senior leaders and executives within the organization and with outside professional organizations and business partners.
Highly proficient in managing multiple executive calendars including scheduling of clients and internal employee meetings within Outlook; maintaining leader and team communication distribution list.
Travel scheduling experience which includes booking trips that require multiple segments and locations making sure meetings do not overlap with travel requirements as well as handling last minute travel changes.
Provides superior client service during all interactions with clients vendors internal partners and teammates.
Strong verbal and written communication skills and the ability to work in a team environment.
Effectively and decisively communicates on assignments to limit the need for multiple interactions with leadership and staff to meet deliverable dates and consistent quality.
Professional liaison that facilitates timely information flow using clear and fact-based communication and appropriate level of detail.
Handles assigned HR related tasks which include onboarding and offboarding new hires system access timecards equipment purchasing and expenses.
Handles confidential information and documentation with discretion.
Collects compiles and analyzes moderately complex data and information for inclusion in reports and presentation materials; also includes general running of reports as needed.
Performs proactive problem research and assists in resolution.
Manages day-to-day office operations; compose written communications invoice research and processing month-end accruals reports letter generation and department website content updates as needed.
Completes work in a fast paced changing environment without compromising quality and accuracy.
Clearly and immediately communicates and elevates any issues/problems/priorities.
Assists with special events projects new process launches or presentations as they arise.

Required Qualifications
High School Diploma or Equivalent Experience
Minimum of 3 years relevant experience supporting executive management
Strong working knowledge of Word Excel PowerPoint Outlook Visio Copilot Microsoft Teams
Preferred knowledge of Workday CWT (travel system) and Salesforce
Reliable proactive and self-motivated
High-level problem-solving skills with the ability to prioritize and anticipate needs in a fast-paced and high-pressure environment
Ability to engage with Executive Level Management
Excellent written and verbal communication skills
Strong organizational and time management skills
Exercises sound judgment discretion and confidentiality in all matters
Takes initiative and works independently on routine as well as more complex matters
Proven ability to manage multiple priorities initiatives and projects at one time

Key has implemented an approach to employee workspaces which prioritizes in-office presence while providing flexible options in circumstances where roles can be performed effectively in a mobile environment. The selected individual will work in the office at our Tiedeman Road Facility in Brooklyn OH.

COMPENSATION AND BENEFITS

This position is eligible to earn a base hourly rate in the range of $24.52 - $37.50 per hour. Placement within the pay range may differ based upon various factors including but not limited to skills experience and geographic location. Compensation for this role also includes incentive compensation subject to individual and company performance.

Please click here for a list of benefits for which this position is eligible.

Job Posting Expiration Date: 11/03/2025 KeyCorp is an Equal Opportunity Employer committed to sustaining an inclusive culture. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age genetic information pregnancy disability veteran status or any other characteristic protected by law.

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