Admin Assistant 3 Meetinghouse Facilities
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Job Location:
Salt Lake, UT - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Meetinghouse Facilities Department Purpose: Through inspiration collaboration best practices and efficiency we help enable a capable and engaged workforce to accomplish the Lords work.
This senior level individual contributor role the highest administrative level performs a wide variety of administrative tasks to support a work group department/area or one or more organization leader such as a manager or director. The number of level 3 Administrative Assistant positions in each organization is limited and is differentiated by responsibilities involving higher complexity. Employees at this level work under limited oversight and make independent and complex non-routine decisions using initiative originality ingenuity and sound judgment to resolve diverse and complex issues and requests in a proactive way. Only the most complex issues are referred to higher levels. This will be an onsite position expected to work 5 days in the office.
Responsibilities
Typical responsibilities include but are not limited to:
Leading lower level employees through training mentorship and/or day to day direction
Proactively anticipating future needs and making recommendations
Assisting project teams by coordinating project details and following up on pending needs to ensure that deadlines are met
Assisting with budget preparation and control activities including monitoring project or department/area budgets
Performing research analyzing information and making recommendations based on findings
Compiling complex data/information from a variety of sources to prepare memos documents reports spreadsheets (including charts and graphs) and presentations using a wide range of software and platforms.
Taking meeting minutes and managing meeting documentation
Using computer apps and software to schedule meetings and appointments and maintain calendars - usually for multiple leaders
Managing email in-box(es) of assigned leader(s) to agreed level
Making travel arrangements
Presenting at meetings
Supporting office resiliency operations and response (emergency response)
Planning organizing and executing large meetings conferences and other events
Answering complex telephone and email requests
Qualifications
Required:
High School Diploma or equivalent
4 years administrative or related experience
Comprehensive administrative support working knowledge
Key Skills include the ability to:
Communicate professionally in writing and verbally.
Utilize Microsoft Office and other software at an advanced level to schedule appointments create and perform analysis on spreadsheets prepare presentations take notes and minutes and create and update word documents.
Provide advanced research analytical and data summation support.
Proactively anticipate needs and think strategically
Take standard processes and procedures and adapt to address complex problems and find less obvious solutions
Problem solve and resolve complex conflict and problems through sound decision making
Organize and prioritize work and needs
Coordinate projects and events effectively
Operate and maintain standard office equipment.
Interact and work with others in a productive and professional way.
Work with discretion confidentiality and integrity
Train mentor and lead the work of others
To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time moving about the office to deliver mail and other items and using computer monitors/equipment.
Preferred:
Bachelors Degree
Broad knowledge of the organizations structure functions and key personnel
Key Skills
- Typing
- Customer Service
- Hospitality Experience
- Facilities Maintenance
- Facilities Management
- HVAC
- Cleaning Experience
- Office Experience
- OSHA
- Maintenance
- Custodial Experience
- Power Tools
About Company
Church employees find joy and satisfaction in using their unique talents and abilities to further the Lord’s work. From the IT professional who develops an app that sends the gospel message worldwide, to the facilities manager who maintains our buildings— giving Church members places ... View more
