Facilities Specialist 1

Job Title: Facilities Specialist 1

Location: Stanford CA 94305 - Onsite

Duration: 6 Months

Pay rate: $25.38/hr. on W2

Shift timing/schedule: 7:30-4:30 M-F but schedule may fluctuate if there are events (will be informed)

Summary

As a Facility Associate your day-to-day responsibilities will include monitoring and resetting furniture in classrooms and meeting spaces ensuring that equipment such as whiteboards are functional and ready for immediate use. You will play a key role in managing inventory by restocking supplies in classrooms kitchens and lounge areas and placing orders for new materials as necessary. Additionally you will assist in the setup and breakdown of furniture for events across campus particularly in high-traffic areas like the Forum and Great Hall.

You will also be responsible for overseeing the compliance of storage areas with fire codes checking for any issues that need to be addressed and ensuring that all shared supplies are properly stored. The Facility Associate will handle mail and package deliveries and manage visitor and special service parking permits. Regular communication and coordination with event planners and other team members will be essential in facilitating smooth operations and enhancing the overall experience for all facility users. If you possess strong organizational and interpersonal skills and you thrive in a dynamic environment we invite you to apply for this impactful role within our facilities team!

Typical responsibilities include:

• Serve as property operations / maintenance point of contact for facilities issues in assigned building(s) unit(s) lab(s); initiate work requests monitor completion; coordinate and monitor routine maintenance services completion (trash utilities custodial pest control long term preservation inspections grounds landscapes alarms systems & equipment).
• Perform condition assessments on appearance equipment or troubleshooting (formulated by another group FSM); implement preventive maintenance plan; coordinate & integrate utility usage/optimization (monitor usage gather info provide recommendations follow-up shutdown requirements); coordinate contract work third party vendors.
• Identify recommend & implement building operations & process modifications to the facility for increased productivity and/or cost reduction; coordinate maintenance logistics (to avoid faculty conflicts events).
• Handle property administration by completing purchase orders receiving; and completing record keeping tracking information gathering and support for space allocation decision makers.
• Implement facility security programs by distributing keys providing building access monitoring access records assessing security infrastructure needs (security cameras interlocks alarms); and assessing and changing access schedules.
• Complete project coordination by performing the assigned tasks within department projects; acting as a project coordinator/liaison; and overseeing and executing projects (limited to small local projects) including their organization scheduling budgeting and implementation.
• Serve as safety management coordinator by correcting identified safety issues; tracking; communicating and implementing disposal procedures in laboratory settings; conducting safety training and/or new employee facility orientation; and participating in emergency preparedness recovery and business continuity coordination.
• Coordinate communications services (network administration desktop support primary troubleshooting and telephone liaison); provide updates alerts notifications to building occupants including websites phones; and oversee mailing services shipping and delivery.
• Coordinate space management and planning activities including move coordination; space inventory; space allocation tracking; specifying set-ups; maximizing space utilization; providing input into facilities renewal model; and capital plan implementation (as assigned).
• May conduct inventory and store supplies as directed.

Minimum education and experience requirements include:

• Associates degree and three years related demonstrated facilities management experience or a combination of education and relevant experience.
• Interpersonal skills mature judgment required to interact effectively with a broad range of people including faculty and vendors both individually and in groups.
• Ability to coordinate and manage multiple projects with competing priorities meet deadlines and project plans with short- and long-term end dates.
• Working knowledge of applications such as Excel Word PowerPoint Project.
• Experience working with internal and external vendors and services contracting.
• Background knowledge of safe handling and disposal of chemicals and hazardous waste; emergency preparedness plans and their implementation; and property administration specific to PO tracking receiving and inventory control.

Physical requirements:

• This position requires very frequent walking moving heavy items and fast-paced activity. Most of the day this position will be standing and/or walking to review spaces meet vendors supervisor work do maintenance checks on the buildings etc. The GSE is spread across 6 physical locations on campus so this position will be required to walk (sometimes at a fast pace) between locations.
• Frequently stand/walk seated performs desk-based computer tasks.
• Occasionally climb (ladders scaffolds or other) twist/bend/stoop/squat reach/work above shoulders grasp lightly/fine manipulation use a telephone writing by hand lift/carry/push/pull objects that weigh up to 40 pounds
• Rarely; kneel/crawl grasp forcefully sort/file paperwork or parts lift/carry/push/pull objects that weigh >40 pounds.
• Ability to obtain and maintain a California Non-commercial Class license and drive day or night.

Working conditions:

• Requires 24-hour response availability seven days per week for emergency situations.
• May be exposed to noise > 80dB TWA.
• May working at heights 4 - 10 ft and on open patios on high floors.