Administrative Assistant

At Iron Mountain we know that work when done well makes a positive impact for our customers our employees and our planet. Thats why we need smart committed people to join us. Whether youre looking to start your career or make a change talk to us and see how you can elevate the power of your work at Iron Mountain.

We provide expert sustainable solutions in records and information management digital transformation services data centers asset lifecycle management and fine art storage handling and logistics. We proudly partner every day with our 225000 customers around the world to preserve their invaluable artifacts extract more from their inventory and protect their data privacy in innovative and socially responsible ways.

Are you curious about being part of our growth story while evolving your skills in a culture that will welcome your unique contributions If so lets start the conversation.

Responsibilities:

Strategy

• Aware and understand the Groups business strategy and model appropriate to the role

• Align with CJ directions/strategy support/execute Trade CJ in supporting clients based in local branches

• Align with CJ directions/strategy support/execute Trade CJ in elevating the client experience especially for key clients in branch

Business

• Aware and understand the wider business economic and market environment in which the Group operates

Governance

• Aware and understand the regulatory framework in which the Group operates and the regulatory requirements and expectations relevant to the role.

• Safe keep and register business chops user Id password and critical vouchers follow handover policy.

• Embed the Groups values and code of conduct

Processes

• To ensure processing daily transactions are in accordance with the established policies operations procedures service standard and risk mitigation requirements;

• Process Trade Export Transactions according to the laid down procedures and standard of service; To ensure daily transactions are all processed timely and accurately;

• Responsible for handling of export LC document presentation export collection document presentation LC relay related document presentation and perform monthly KPI data preparation. Backup for LC transferring application handling.

• To ensure daily operations processing in compliance with regulatory requirements/guidelines;

• To ensure submission all reports to Regulators and Group timely and accurately;

• To comply with the Money Laundering Prevention Policy/Guideline/Procedure and the Code of Conduct;

• To be always alert to unusual or possibly suspicious customer activity and report promptly any suspicious activity to Business Money Laundering Prevention Officer (BMLPO) and line manager as well as Country MLPO if considered necessary;

• Ensure day to day running EOD recon and post monitoring activities guided by department operating instructions guidelines polices and standards set.

• Ensure awareness of full compliance of all laid down rules regulations policies guidelines procedures practices and code of conduct imposed by group.

• Establish and maintain close working relationship with our working partners such as hub RM TB sales other branch team H.O and within the bank itself to facilitate an open and direct communication of issues needs queries etc. such that these may be responded to in an efficient prompt and professional manner.

• Understand acknowledge and comply with the requirements onindividual accountabilities and responsibilities of the job set out in applicable local laws and regulations as well as SCB internal policies

People and Talent

• Build up good relationship with all internal and external customer i.e. good teamwork within the country team/unit and extend to counterparties in Hub Spokes Branches; Provide the good services to our customer on customer focus basis.

• Attend and finish internal and external training to be skilled and qualified for the job

Risk Management

• Ensure operations complied with CST CRM and Group Policy.

• Understand the risks associated with products processing and ensure that they are minimized and controlled.

• Understand the Banks operational risk standard underlying operating process and follow them carefully.

Regulatory & Business Conduct

• Display exemplary conduct and live by the Groups Values and Code of Conduct.

• Take personal responsibility for embedding the highest standards of ethics including regulatory and business conduct across Standard Chartered Bank. This includes understanding and ensuring compliance with in letter and spirit all applicable laws regulations guidelines and the Group Code of Conduct.

• Effectively and collaboratively identify escalate mitigate and resolve risk conduct and compliance matters.

Key Stakeholders

• Country Trade HO Branch Sales Team Branch Legal/ Compliance GBS Ops

Other Responsibilities

• Leverage the opportunity provided by Corporate Social Responsibility to enhance the Groups internal and external reputation and indirectly influence the bottom line.

• Promote the Groups brand and Here for good with employees clients and regulators.

• Perform other responsibilities assigned under Group Country Business or Functional policies and procedures.

• Maintain effective communication with key stakeholders including regulators and staff.

• Understand acknowledge and comply with the requirements onindividual accountabilities and responsibilities of the job set out in applicable local laws and regulations as well as SCB internal policies

• Effectively ensure and intensify internal controls by keeping abreast with developments of applicable local laws and regulations on accountabilities

• Perform job duties with diligence contribute to efforts as an individual or as a team member to avoid any actual or potential legal sanctions regulatory penalties material financial loss or adverse reputational impact on the Bank

• Be responsible for failure to follow relevant rules and processes failure to properly perform the responsibilities and implement corrections

• Cooperate with any investigations or reviews on regulatory failure such as accountability review