Administrative Assistant
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Job Location:
Metairie, LA - USA
Monthly Salary:
$ 40000 - 45000
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Job Details
Description
Job Title:Administrative Assistant
Location: Ideal candidate will sit in Metairie LA
The Account Development Manager role provides essential assistance to ensure smooth operations across administrative compliance and data management functions. This position supports project managers engineers and clients by managing communications tracking licenses maintaining records and coordinating tasks to help the organization operate efficiently.
Responsibilities:
Answer and direct phone calls respond to inquiries and manage email correspondence.
Manage contractor email inbox and distribute messages to the appropriate project manager.
Assist with job set-up overflow and other administrative tasks as needed.
Track and manage engineering and firm licenses across all states.
Notify engineers (individuals and PEs in responsible charge for COA) when licenses are nearing expiration.
Maintain and update master lists of engineers licensed in each license reports to Human Resources as updates are made.
Manage continuing education (CE) state provider licenses including course submission scheduling and processing attendee credits.
Update email distribution lists to reflect new hires and departures.
Maintain and submit client rosters and update client portals when new experts are hired new specialties are added or experts are no longer available in a location.
Ensure professional timely and courteous communication with clients and internal teams.
Qualifications
Required Experience and Skills:
High school diploma or equivalent required; associate or bachelors degree preferred.
Prior experience managing administrative projects and tasks; compliance experience preferred.
Highly organized detail-oriented and able to manage multiple projects simultaneously.
Not required but compliance or administrative certifications are a plus.
Proficiency in Microsoft Office Suite (Outlook Word Excel Teams).
Key Skills
- Generator
- Accomodation
- Football
- Advertising
- Architectural Design
