Accounts Payable Specialist Residential Property Management

Are you an Accounts Payable professional ready for your next great opportunity Look no further- Hayman Company is seeking an experienced Accounts Payable Specialist to join our team in Southfield Michigan.

As an Accounts Payable Specialist youll play a key role in processing invoices and ensuring timely accurate payments.

Primary Functions:

Invoice Processing & Coding

• Review verify code and process high-volume invoices in Yardi Voyager (or other property management systems).
• Ensure invoices are processed in accordance with company policies.

Vendor Management

• Maintain accurate vendor records including W-9s insurance certificates and ACH information.
• Respond to vendor inquiries regarding payment status invoice discrepancies or account balances.
• Monitor vendor compliance with company requirements (insurance tax documentation etc.).
• Responsible for annual 1099 processing.

Payment Processing

• Prepare weekly check runs ACH batches and other disbursements.
• Ensure timely payments to avoid late fees and preserve vendor relationships.
• Review and process security deposit refunds.

Internal Controls & Compliance

• Adhere to company policies internal control procedures and SOX compliance standards.
• Assist with internal control testing and annual audits as needed.
• Maintain documentation for all AP transactions in compliance with record retention policies.

Collaboration & Reporting

• Work with property managers accountants and regional directors to resolve any invoice discrepancies.
• Assist accountants with monthly close processes by ensuring invoices are processed timely.
• Provide reporting and support for operations and construction management monthly by preparing cumulative cost summaries.

Performance Standards:

• Accuracy & Attention to Detail Ensures completeness and correctness of work.
• Time Management Prioritizes tasks and meets deadlines in a fast-paced environment.
• Teamwork & Collaboration Works effectively with property teams and corporate staff.
• Integrity & Confidentiality Handles sensitive vendor and financial data responsibly.

Qualifications:

• Education:Associates degree in Accounting Finance or related field preferred; equivalent experience considered.
• Experience:2 years of accounts payable experience in multifamily or commercial property management preferred.
• Systems:Proficiency in Yardi Voyager or similar AP/property management systems preferred.
• Skills:
• Strong attention to detail and accuracy.
• Ability to manage high-volume processing in a deadline-driven environment.
• Excellent communication and problem-solving skills.
• Proficient in Microsoft Excel and Outlook.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance