Administrative Assistant

The Administrative Assistant is responsible for timely gathering routing and organization of the data necessary to complete administrative tasks. Their work is foundational to a strong culture that supports retention and progression across the team and a high level of responsiveness at every leadership level. Their consistency keeps our team well cared for so each team members focus remains on taking good care of each guest.

Responsibilities:

1. Integrous handling of all information (team member & business) in all aspects.
2. Administrative:
3. Routing mail
4. Maintaining permits
5. Requesting digital signatures
6. Responding to guest queries (local & digital)
7. Maintaining clean & stocked office(s)
8. Documenting & disbursing uniforms
9. Communication as requested by Executive Director of Human Resources & Administration
10. Additional tasks as assigned by the Operator or Executive Director of Human Resources & Administration.

Measurements:

Responsibilities listed above are completed before or on their associated deadlines leading to a high level of accuracy in all identified areas.

Basic Behaviors:

1. Integrity: Owns their part of the equation including their results & relationships.
2. Loves people: Actively finds ways to bring out and enjoy the best in others.
3. Team player: Embraces healthy conflict often & early.
4. Detail oriented: Applies the right recipe to the right task.
5. Time management: Reliable and takes initiative to be in the right place or task at the right time.
6. Curious: Asks the hard questions necessary to take good care of the business - including people.
7. Communication: Embraces working as a team - not just on one.
8. Enthusiasm: Guards & grows their joy in their work.
9. Good business sense: Always becoming a better expert on the team and especially in their area.
10. Flexibility: Embraces the unexpected with all of the behaviors listed above.

Job Specifications

• 10-12 hours worked based on the needs of the store(s)
• Two weekday shifts in each location for a minimum total of four shifts
• Some Saturday shifts may be required
• Digital meetings with other members of the administration team as needed.
• Proficiency in Google Suite Microsoft Suite Zoom
• This position will require use of additional digital tools & applications including but not limited to Adobe Slack Genius Scan (phone app) digital signature platform etc.