Program Coordinator

PositionTitle: Program Coordinator

Employee Classification: Program Coord

College/Division: College of Hlth Educ & Soc Trans

Department: 350450-DONA ANA HEADSTART PGM

Internal or External Search:External - Open to all applicants

Location: Las Cruces

Offsite Location (if applicable):

Target Hourly/Salary Rate: $16.83

Appointment Full-time Equivalency: 1.0

Exempt or Non-Exempt: Non-Exempt

Summary: The College of Health Education and Social Transformation invites applicants for a Program Coordinator position with the Dona Ana Head Start Program. NMSU is an equal opportunity employer.

Classification Summary:
Plans and coordinates the day-to-day fiscal administrative and operational activities of a narrowly defined funded program/project or set of funded activities. The program/project is usually focused to a single purpose may be scientific research educational or service oriented and may exist as a discreetly funded subset of an integrated grant-funded program administrative support in the development implementation and marketing of program/project function.

Classification Standard Duties:
Programs are usually self-funded and/or grant-funded from a major funding source or series of funding sources. Duties typically include grant planning and administration budget management and control program implementation and administration internal and external operational/administrative liaison program marketing and as a principal liaison between students faculty staff other departments and/or external constituencies on day-to-day programmatic operational and administrative issues; facilitates seminars meetings special projects and problem resolution. Coordinates activities of support staff consultants faculty and/or volunteers engaged in implementation and administration of program objectives. Monitors and administers program/project revenues and expenses; may develop or participate in the development of funding proposals for the program. Writes edits and coordinates development of course catalogs promotional materials educational materials training manuals newsletters and/or brochures as appropriate to the program. Collects and analyzes data; prepares scheduled and special reports; maintains program/project records and statistical information. Assists with grant and/or proposal writing as appropriate to the objectives and funding nature of the program; may participate in other fundraising activities. May perform specialized activities of a programmatic nature in direct support of the accomplishment of program objectives and the supervision of personnel which includes: work allocation training promotion and enforcement of internal procedures and controls and problem resolution;evaluates performance and makes recommendations for personnel actions;motivates employees to achieve peak productivity and performance.

Required Education Experience Certification/License Equivalency
Required Education:Bachelors degree in a related field.; Required Experience:No previous work experience required.; Equivalency:An Associates degree and two (2) years of related experience; or four (4) years of related experience may substitute for the Bachelors degree.; Required Certification/License:

Knowledge Skills and Abilities
KNOWLEDGE:Knowledge of communication principles media and marketing techniques. Knowledge of finance accounting budgeting and cost control procedures.; SKILLS:Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Skill in the use of personal computers and related software applications. Records maintenance skills. Skill in organizing resources and establishing priorities. Advanced writing and editorial skills. Clerical word processing and/or office skills.; ABILITIES:Ability to interact with students faculty and/or staff in a team environment. Ability to gather and analyze statistical data and generate reports. Ability to lead and train staff and/or students. Ability to make administrative/procedural decisions and judgments. Ability to coordinate and organize meetings and/or special events.

Job Duties and Responsibilities
Assist and oversee campus coordination of material and supply ordering receiving and distribution; scheduling of events and logistical arrangements for PD days; main office inventory; delivery of needed materials to all 11 classroom locations; oversees and coordinates with external vendors at site locations; troubleshooting various issues; acts as liaison between teaching staff and leadership; tracking leave requests; responsible for activity calendar and event scheduling; coordinates and tracks all ECECD background checks specific to our funding; assists with onboarding of new hires; problem resolution; serves as primary office contact; assists with day to day operational oversight; provides administrative functions such as file management data entry document preparation and maintains personnel files.

Preferred Qualifications

Work flexible hours occasionally.

Special Requirements of the Position
Previous experience in early childhood programs.

Department Contact: Zaira Falliner

Contingent Upon Funding:Contingent upon external funding

Bargaining Unit Eligibility:This is a bargaining unit position with American Federation of State County & Municipal Employees (AFSCME).

Standard Work Schedule:Standard (M-F 8-5)

If Not a Standard Work Schedule:

Working Conditions and Physical Effort

Environment: Work is normally performed indoors.

Physical Effort: Moderate physical activity.

Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk: No or very limited exposure to physical risk.