HR & Administrative Coordinator

Key Responsibilities

Administrative Support

• Provide direct HR & administrative support to the Director of HR & Administration in addition to the executive leadership as needed.
• Prepare agendas attend Finance and Board of Directors meetings and draft and distribute accurate and timely meeting minutes.
• Assist in drafting editing and organizing documents including corporate filings and internal reports.
• Maintain filing systems (physical and digital) and assist in developing document retention processes.
• Manage meeting logistics including scheduling room preparation and technical support both onsite and virtual.
• Coordinate catering and other logistics for internal events and meetings.
• Provide administrative support for agency cell phone assignments and usage tracking.
• Respond to internal and external inquiries professionally and efficiently.
• Serve as a secondary point of contact for HR-related vendors internal employees and external partners or guests providing support and coordination as needed.
• Back up to the administrative department for support.
• Other administrative duties as assigned.

Human Resources Support

• Assist with general HR duties such as onboarding documentation data entry compliance tracking and file management.
• Maintain strict confidentiality regarding sensitive employee and organizational information.
• Lead recruitment efforts and provide oversight to employee training and policy updates.
• Aid in internal communication drafting and project coordination between HR and other departments.
• Annual I-9 review for client employees served.
• Maintain Title 6 compliance for the organization
• Maintain employee recognition program
• Basic accounting tasks.
• Perform light payroll support such as submitting payroll changes to payroll vendor responding to general payroll-related inquiries from employees.
• Other human resource duties as assigned.

Development & Events

• Support the Development & Outreach Manager on planning and execution of fundraising events including attending and assisting during events.
• Support Administrative & Outreach & Development teams on event preparation and communication efforts.

Knowledge Skills and Abilities

• Must have a high level of competence in Microsoft Office suite of products.
• Strong writing and communication skills including the ability to summarize meeting content accurately.
• Exceptional organizational and multitasking abilities with keen attention to detail.
• High level of discretion integrity and confidentiality.
• Comfortable working independently as well as collaboratively with internal teams and external stakeholders.
• Familiarity with HR practices recordkeeping and compliance requirements.
• Ability to manage competing priorities under deadlines and shifting needs.
• Strong customer service orientation.
• Must be dependable punctual and professional in demeanor.
• Physical requirements include occasional lifting (up to 10 lbs) walking standing bending and crouching.

Qualification Requirements

• Minimum 4 years of current HR experience required. Administrative executive support strongly encouraged.
• Bachelors degree in human resources or related field. Consideration may be given to a candidate with current experience in lieu of degree.
• Experience supporting an executive team and coordinating board-level documentation is highly desirable.
• Experience in nonprofit or mission-driven settings a plus.
• SHRM CP or SCP strongly desired.
• Must successfully pass a pre-employment drug screening and be willing to submit to a criminal background check.
• Valid drivers license required.

COMPANY OVERVIEW

Proudworks began serving clients in 1973. Throughout the years Proudworks has expanded and developed new programs to meet the needs of people with disabilities and/or barriers to employment in our community and we have had a meaningful impact on the lives of thousands of incredibly gifted individuals and their trusting families. Both in and outside the doors of Proudworks our adult clients realize their full vocational potential. A day with us is the means for an active lifestyle improved self-worth community interaction and the social connection on which our clients thrive. Our programs provide a safe and secure environment a trusted place where client families know their loved one is professionally cared for each day.

Subcontracted work for business was a novel concept at our start. We did pallet repair and small parts assembly manufactured ceramic items and assembled skate wheel conveyors. Today we run a myriad of jobs for a wide variety of manufacturers. Contracts with area businesses enable Proudworks to provide diverse production work experiences through assembling collating packaging bagging sealing building and repairing.

We led the way in Supported Employment starting the first such program in Kentucky by placing persons with disabilities into competitive jobs with job coaching. Similarly we collaborate with special education programs in the school-to-work transition and have developed a partnership with NKUs Norse Project SEARCH.

Our transportation department accommodates over a hundred clients. Over the years our fleet has grown to over 40 vehicles providing daily access from home to programs and employment for Medicaid waiver eligible consumers in six counties. We are also proud to serve Medicaid eligible individuals by providing non-emergency medical runs through NKADD and FTSB in the Northern Kentucky region.

Proudworks journey has taken some remarkable twists and turns but our founder and President Ken Schmidt has remained resolute at the helm. Thanks to our exceptional and dedicated staff Board of Directors volunteers business customers and supporters and despite changes in policies laws regulations and funding we continue to thrive!

BENEFIT PROGRAM

Featured benefits for full-time team members include:

• Health dental and vision insurance
• Life and disability insurance
• Critical illness accident and hospital indemnity insurance
• Pet insurance and pet discount program
• 401(k) plan
• Generous paid time off policy
• Generous holiday schedule

Equal Opportunity Employment
BAWAC Inc. and Current HR (organizations) provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race color religion sex national origin age disability or addition to federal law requirements the organizations comply with applicable state and local laws governing nondiscrimination in employment in every location in which it has operations. This policy applies to all terms and conditions of employment including recruiting hiring placement and compensation.