Office Administrator
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Job Location:
Menomonie, WI - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Department:
Job Summary
Covia responsibly provides minerals solutions for a better tomorrow. As a leading provider of diversified minerals our products support a variety of industrial markets including glass ceramics coatings metals foundry polymers construction water filtration and sports and recreation. Long-standing relationships with a broad customer base enable Covias market-inspired approach to innovation to enhance solutions and customer benefits. Underpinning these strengths is an unwavering commitment to safety and to sustainable development further enhancing the value that Covia delivers to all its stakeholders.
Covia is looking for a dynamicOffice Administratorwho will positively impact theOperationsteam at itsMenomonie WI Office Administrator is responsible for performing administrative account payable and shipping duties for the Menomonie plant. This role accomplishes specific assigned functions and tasks while assisting the Plant Manager with various administrative details.
The successful candidate will have the following Key Accountabilities:
- Coordinate and maintain effective office procedures and efficient workflow.
- Implement corporate and plant-specific policies and procedures.
- Greet and direct visitors and telephone callers to the appropriate person(s) as circumstances warrant.
- Coordinate and direct incoming and outgoing mail and courier services.
- Maintain appropriate records and manage them according to policy. Periodically purge files according to the Records Retention Policy and Procedure.
- Serve as liaison with Corporate Customer Service to provide customers with needed support and processing of orders.
- Plan and schedule truck and railcar loading prepare shipping documents and maintain all products and customer purchase orders.
- Work with the staff to establish loadout and shipment schedules
- Work with the staff to ensure shipment quality maintains all records
- Compile daily weekly monthly and annual reports of shipments and production.
- Maintain customer shipment files.
- Coordinate sample requests to ensure timely receipt by requisitioner.
- Prepare correspondence and reports as required.
- Select and make recommendations for purchases of plant supplies and equipment.
- Research and collect information in preparation for meetings work projects and reports.
- Coordinate meetings and teleconferences as required.
- Maintain accounts payable payroll and related activities.
- Maintains calibration schedule of lab equipment
- Perform other projects and duties as assigned.
The successful candidate will have the following Minimum Qualifications:
- High school diploma or equivalent required
- 3 to 5 years of general administrative or reception experience required
- Knowledge of MS Word and Excel
- Computer skills demonstrated through prior work experience
- Preference given to prior experience working in ERP system
- Preference given to candidates with AA or AS degree
- Strong decision making and problem-solving skills
- Excellent communication skills
- Pleasant professional manner
Commitment to Our Culture
Our core values - Safety Team Customers Growth and Courageguide our work every day and will help us achieve our vision: Covia is the leading minerals solutions provider and through the passion and commitment of our people we enable customer successensuring a sustainable future for our company.
All Covia Team Members are expected to:
- Live the Life-Saving Rules
- Build high-performing work teams
- Focus on customers
- Demonstrate a growth mindset
- Do the right thing always
At Covia we strive for and support a diverse workforce as we firmly believe this lays the foundation of our success. Our compelling culture supports inclusion individuality and respect within the workplace. We are committed to providing employment opportunities to the most qualified candidate based on work-related factors and without regard to non-work-related factors including race color religion national origin gender sexual orientation gender identity gender expression age disability or military service or reserve or veteran status.
The organization offers competitive salaries advancement opportunities and a full range of benefits.
Benefits:
- Excellent Healthcare Benefits medical vision dental
- 401K with company matching
- Paid Time Off Paid Holidays
- Disability plans and Life / AD&D
- Employee Assistance Program
An Equal Opportunity Employer
IND2
Required Experience:
Unclear Seniority
Key Skills
- Office Manager Experience
- Microsoft Office
- Data Entry
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Microsoft Excel
- Filing
- Administrative Experience
- Microsoft Outlook Calendar
- Bookkeeping
About Company
Get the best in high-quality mineral and material products. Our long term partnerships are built on integrity, reliability, and innovative solutions.
