QSSU-EACOP-ORCS-OFFICE RECEPTIONISTCLIENT SUPPORT

About This Job:

Q-Sourcing Limited trading as Q-Sourcing Servtec is a manpower management solutions firm operating in the East African Region in the countries of Uganda Kenya Tanzania Rwanda and South Sudan.

On behalf of our client EACOP we are looking for a competent skilled and experienced OFFICE Receptionist/Client Support to work in Uganda

POSITION IN THE ORGANISATION

Reports to: N1 : Engineering Manager

N2 : EPS Package Manage

Direct subordinates : none

MISSIONS / JOB DIMENSIONS

The Office Receptionist/Client support will serve as the first point of contact for visitors clients and staff ensuring a professional and welcoming environment. The role includes managing front desk operations coordinating communication supporting administrative tasks and assisting with travel and logistics arrangements

ACTIVITIES

Front Desk & Visitor Management

Greet and receive visitors clients and staff in a professional and courteous manner.

Manage visitor sign-in registration and issuance of passes while maintaining updated logs.

Direct visitors to the appropriate person or department.

Maintain a clean organized and presentable reception area.

Ensure adherence to company policies and visitor security procedures.

Communication & Customer Service

Answer screen and forward incoming phone calls.

Respond to inquiries via phone email and in person.

Ensure clients callers and visitors feel supported and valued.

Mail & Deliveries

Receive sort and distribute incoming mail packages and deliveries.

Administrative & Clerical Support

Assist with photocopying scanning filing and data entry.

Maintain office supplies inventory and place orders when necessary.

Provide administrative support in planning and organizing company engagements and activities.

Prepare folders brochures and other company information for distribution to stakeholders

Travel & Logistics Support

Provide staff with travel support and related requirements.

Liaise with travel agencies for bookings payments and follow-ups.

Support staff in processing visas insurance and travel documentation.

Assist with planning and execution of staff and stakeholder visit/tour schedules.

Requirements

QUALIFICATIONS AND REQUIRED EXPERIENCE

Strong communication and interpersonal skills.

Excellent organizational and multitasking abilities.

Proficiency in MS Office and office equipment.

Ability to handle confidential information with professionalism.

Customer service-oriented with problem-solving skills.

All candidates who meet the criteria outlined above are encouraged to apply under the job vacancy QSSU-EACOP-ORCS-OFFICE RECEPTIONIST/CLIENT SUPPORT

Note:
The deadline for applications is not later than 05:00 pm Thursday 23^rd October 2025

Only shortlisted applicants will be contacted.

Q-SOURCING SERVTEC IS AN EQUAL OPPORTUNITY EMPLOYER. ANY SOLICITATION WILL LEAD TO DISQUALIFICATION.