Office Manager
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Job Location:
Downers Grove, IL - USA
Monthly Salary:
Not Disclosed
Posted on:
10-10-2025
Vacancies:
1 Vacancy
Job Summary
Office Manager Construction Industry
Downers Grove IL
Up to $60000 annually DOE
Monday Friday 8:00 AM 4:00 PM
About the Role:
Were seeking an organized and proactive Office Manager to oversee daily office operations and support leadership within a busy construction environment. The ideal candidate will bring strong administrative skills a friendly and professional demeanor and a keen ability to anticipate needs before they arise.
Key Responsibilities:
Downers Grove IL
Up to $60000 annually DOE
Monday Friday 8:00 AM 4:00 PM
About the Role:
Were seeking an organized and proactive Office Manager to oversee daily office operations and support leadership within a busy construction environment. The ideal candidate will bring strong administrative skills a friendly and professional demeanor and a keen ability to anticipate needs before they arise.
Key Responsibilities:
- Oversee day-to-day office operations ensuring a smooth and efficient workflow
- Manage vendor and subcontractor payments invoices and purchase orders
- Maintain accurate records and ensure timely approvals for all payment processes
- Serve as the main point of contact for internal staff vendors and management
- Coordinate meetings schedules and communications across departments
- Support project management and accounting teams with documentation and reporting
- Develop and implement office procedures to improve efficiency and organization
- Maintain a positive professional and approachable presence in the office
3 years of office management or administrative experience (construction industry preferred)Strong communication and interpersonal skills able to work well with vendors subcontractors and internal teamsHighly organized with strong attention to detailProactive mindset with the ability to identify and solve problems independentlyProficient in Microsoft Office and general accounting software (experience with construction software is a plus)Experience with compliance reports and strong record keepingCOI and BondsSchedule estimatesAccounts payable/receivable-cut check for the invoice being paid apply it inQuickBooks and for receivable match to correct invoice in QuickBooks apply to the invoice and stamp the check to be deposited to the bank.Daily trucking and pay roll for driversProcess all mail and sorting to correct people and departmentsType up proposals and invoicesApplied for Permits and created dig requests for the new jobs that came inWorked closely with the project managers
Why Join Us:- Stable established company with great team culture
- Flexible family-friendly schedule
- Competitive compensation based on experience
Key Skills
- Office Manager Experience
- Microsoft Office
- Management Experience
- QuickBooks
- Accounting
- Office Experience
- Dental Office Experience
- Payroll
- Administrative Experience
- Eaglesoft
- Human Resources
- Bookkeeping
