Senior Admin Assistant (ZR28404JOB)

Davao City - Philippines

Monthly Salary: PHP 5 - 5

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

This is a remote position.

Schedule

40 hours per week
Monday to Friday 9am - 6pm New Zealand
Including a 1-hour unpaid break

Client Overview

Established in 1995 this company specializes in the importation distribution and servicing of medical imaging equipment and consumables. Their core focus is on X-ray technology including human and veterinary products with a selection that emphasizes quality reliability and cost-effectiveness.

The company offers a range of services such as endoscopic equipment imaging processors consumables and compliance testing. They support both human and veterinary medical fields.

Their mission centers on delivering precise advanced medical imaging solutions backed by excellent service and long-term customer trust.

Overview

We are seeking a highly organized and detail-oriented Senior Admin Assistant to join our team. This role involves a mix of finance administration and light sales/marketing support. You will play a key part in keeping daily operations running smoothly assisting with accounting data entry compliance and customer communications. The ideal candidate is flexible proactive and comfortable working in a small business environment.

Key Responsibilities

Manage accounts receivable and payable using Xero.
Prepare monthly financial accounts for management meetings including handling international payments.
Work with Unleashed to create and receipt purchase orders allocate stock send invoices and quotes and handle general data entry.
Assist with inbox management by drafting replies to customers and supporting customer service/general administration.
Generate compliance test reports (basic tasks training provided).
Organize service work and create schedules for technicians.
Provide sales support and data entry using HubSpot (experience not essential).
Assist in marketing efforts using Canva and Mailchimp (experience not essential).
Document repetitive processes by creating written and video procedures to ensure consistency.

Key Skills & Qualifications

4 years of experience in admin or executive assistance is a must
Strong English communication skills (spoken and written).
Accounting and bookkeeping - Xero experience is a must.
Willing to do light marketing tasks as needed
Ability to adapt and be flexible in a small business environment.
Strong organizational skills with high attention to detail.
Willingness to learn new systems and processes.

Independent Contractor Perks

HMO Coverage for eligible locations
Permanent work-from-home
Immediate hiring

ZR28404JOB

Required Skills:

Required Education:

This is a remote position.Schedule 40 hours per week Monday to Friday 9am - 6pm New Zealand Including a 1-hour unpaid break Client Overview Established in 1995 this company specializes in the importation distribution and servicing of medical imaging equipment and consumables. Their core focus ...