Office Manager

Job Purpose

The Office Manager leads office and facility operations ensuring a safe efficient and inspiring workplace. This role oversees daily operations administrative services logistics and vendor management to provide a world-class environment that enables employees to perform at their best while ensuring compliance and cost efficiency.

Job Responsibilities

The Office Manager is responsible for the following with scope evolving as business needs change:

1. Office Operations & Services

• Oversee daily office administration (maintenance repairs travel reception mail parking etc.) with a focus on service quality and continuous improvement.
• Manage end-to-end business trip logistics including travel bookings visas accommodation per diems and related employee support ensuring cost-effectiveness and compliance with company policies.
• Ensure robust systems for security safety hygiene and business continuity.
• Maintain a well-organized safe and productive workplace.

2. Third-Party & Resource Management

• Act as primary liaison with landlords authorities and service providers to ensure smooth and cost-effective operations.
• Manage contracts and services including:
  • Lease agreements and landlord relations.
  • Facilities and asset management (air-conditioning electricity furniture stationery etc.).
  • Hygiene health and safety compliance.
  • Office access and security systems.
  • Expatriate logistics (with HR).
  • Business travel parking reception and mail services.
• Regularly review vendor performance and costs to optimize resources.
• Drive process improvements for greater efficiency and service quality.

3. Budget & Cost Management

• Lead planning and management of office budgets.
• Monitor expenses support contract negotiations with PUR and ensure transparent cost reporting.
• Oversee cash calls and payment accuracy.
• Recommend strategic investments that enhance productivity and sustainability.

4. Employee Experience

• Partner with HR & COM on engagement initiatives (office design events communications).
• Ensure the office environment supports collaboration well-being and productivity.
• Manage logistics for company events.

5. Reporting & Problem solving

• Provide reports insights and recommendations to the Manager on operations risks and opportunities.
• Ensure long-term workplace strategy risk mitigation and investment priorities.
• Ensure compliance with company policies and local regulations.

6. Leadership & Team Management

• Lead coach and develop the team member and staffing employees (if any) to deliver service excellence.
• Define objectives assess performance and track the effectiveness.
• Foster a culture of collaboration accountability and innovation.

Qualifications :

Job Requirements

• Bachelors degree in business administration Management or related.
• Significant experience in office & facility management ideally in an MNC Company or gaming industry.
• Strong knowledge of office administration vendor management and workplace operations.
• Good understanding of workplace safety hygiene and compliance requirements under Vietnamese regulations.
• Budget planning and cost-control experience including vendor contract negotiation.
• Proficiency in MS Office / Google Workspace and familiarity with workplace management systems or tools.
• Service-oriented mindset with a focus on employee experience and stakeholder management.
• Excellent communication negotiation and problem-solving skills.
• Strong English communication skills (spoken and written C1 level at least)
• High level of professionalism integrity and discretion in handling confidential matters.
• Strong organizational skills attention to detail and resilience under pressure.
• Proactive resourceful and solutions-driven with ability to anticipate needs and act independently
• Acts as a trusted advisor to management on workplace and resource matters.
• Balances efficiency with quality ensuring cost-effective solutions without compromising employee experience.
• Continuously seeks opportunities to enhance workplace productivity and sustainability.
• Demonstrates agility and adaptability in a dynamic fast-growing business environment.

Additional Information :

Recruitment Process:

• (1) Screening call (Only candidates whose qualifications align with the role will be contacted. We sincerely appreciate your understanding.)
• (2) Interview(s)
• (3) Offer

Work Location and Hours:

• Work location: 26 Ung Van Khiem Thanh My Tay Ward Ho Chi Minh City.
• Work hours: 08:30 AM - 06:00 PM Monday - Friday.

Why Join Gameloft

• You want to work in an exceptional industry and create games downloaded more than 1 billion times per year.
• You want to be part of a talented and supportive team of pioneers who have a passion for creating video games.
• You want to contribute to a vibrant and dynamic atmosphere.
• You want to join a global company and meet great people around the world.
• You will work on an employment contract with competitive remuneration and benefits package.
• You are looking for a fun place to work in the heart of the city.

What We Offer:

• A hybrid working model.
• A dynamic workplace environment with over 18 nationalities where hundreds of world-renowned game titles were born.
• A range of well-being events and policies to support employees physically mentally and emotionally.
• An open-space office a cafeteria a terrace and a Gaming Area.
• Various training packages including internal training sponsorship training and e-learning (iLearn Udemy...).
• Opportunities to collaborate and train with Gameloft worldwide experts and develop yourselves.
• An attractive monthly salary alongside Tet and other performance bonuses.
• Minimum 12 days of paid annual leave plus 5 days of paid sick leave Christmas leave Birthday leave...
• 100% coverage of mandatory insurance and extra healthcare insurance.
• A monthly allowance to support lunch meals and working-from-home electricity and Internet bills.
• Other benefits from one of the best employers in Vietnam.

Whats more

Want to know more Visit our websites:

• Saigon Studio Website
• LinkedIn page
• Facebook page

Remote Work :

No

Employment Type :

Full-time