Event Cinema Coordinator

Toronto - Canada

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

City:

Toronto

What you will do:

Were looking for a highly organized and detail-oriented Event Cinema Coordinator to join our dynamic team!

In this role youll support the day-to-day operations of our Event Cinema team owning key admin workflows tracking deliverables and coordinating event logistics that keep programs on schedule and on budget. This role strengthens the growth of Event Cinemaprimarily through the theatrical line of businessby managing documentation vendor and cinema communications calendars assets and post-event wrap ensuring smooth execution and consistent program quality.

This is a hybrid position (3 days in-office weekly) based at our Toronto office located at 1303 Yonge St.

What Youll Do

Department Operations & Admin

Process invoices code expenses and maintain theatre lists
Create/edit Cineplex Central Film IDs in SharePoint and Vista
Manage program setup pricing and voucher inventories
Execute vendor setup POs/cheque requisitions and record-keeping

Reporting & Communications

Weekly/monthly reporting for internal and external stakeholders.
Draft and distribute advance sales and event announcement updates

Program Coordination

Maintain the master programming calendar and circulate key dates.
Build theatre/distribution lists and update Film Central with complete program metadata and details

Marketing Asset Trafficking

Coordinate with teams and licensors to source and clear assets
Traffic in-theatre trailers and manage delivery/version control of digital and print materials
Upload key materials to shared cloud folders and ensure timely theatre access

Website & Guest Experience

Update and QA Event Cinema website content for accuracy (titles dates pricing showtimes)
Publish weekly priorities and coordinate fixes for broken/incorrect links

Bookings & Billing

Manage bookings and billing data for distributor-requested screenings and theatre rentals
Ensure accurate setup in Vista reconcile discrepancies and liaise with theatres and Finance

Process & Compliance

Document SOPs suggest workflow improvements and uphold data/privacy and brand standards
Provide coverage for peak periods and other duties as required.

What You Bring

Education

College degree or University diploma required; Bachelors degree in Communications or Business preferred

Experience

12 years in an administrative role
23 years in the cinema exhibition industry (preferred)

Skills & Strengths

Strong project time management and organizational skills
Excellent communication presentation and relationship-building abilities
Detail-oriented proactive and adaptable in a fast-changing environment.
Proficient in Microsoft Office (Excel Word Teams PowerPoint).
Familiarity with website organization and Agility program software
Collaborative team player with the ability to work both independently and cross-functionally
Thrives in a fast-paced environment with the ability to effectively manage multiple projects and priorities

Inclusion & Diversity

Cineplex its subsidiaries and affiliates are equal opportunity employers with a commitment to hiring and retaining a diverseworkforce. We encourageand welcomeapplications from all intersectional walks of collective sum of our individual differences experiences knowledge innovation self-expression uniquecapabilitiesand talent represents a significant part of our culture. By valuing a diverse workforceweenforce hiring practices that are fair and equitable.

Accessibility

We are committed to improving access and opportunities for all individuals including those with disabilities by identifying and removing barriers that may prevent inhibit or restrict their access to employment oporunities. If you require accommodation at any stage of our hiring process (application interviews assessments and placement) please contact us at or via email at .

While we appreciate all interest only those candidates selected for an interview will be contacted.

Required Experience:

City:TorontoWhat you will do: Were looking for a highly organized and detail-oriented Event Cinema Coordinator to join our dynamic team!In this role youll support the day-to-day operations of our Event Cinema team owning key admin workflows tracking deliverables and coordinating event logistics that...