Office Administrative Assistant

SUMMARY

The Office Administrative Assistant provides administrative support to the various departments and members of the senior leadership team. They must be capable of working well with all levels of internal management and staff outside vendors and customers. This individual is responsible for performing administrative tasks to ensure our companys workflow runs smoothly. A strong aptitude for details the ability to work in a time sensitive environment and unwavering professionalism are required.

The Office Administrative Assistant job description is intended to point out major duties and authorities within the position but it is not limited to these items.

ESSENTIAL FUNCTIONS

• General Administrative Duties:
  • Serve as the primary point of contact for guests vendor customers and greet them upon arrival.
  • Maintain office common areas including lobbys coffee stations and conference rooms.
  • Coordinate conference room setups catering and corporate events as needed.
  • Create calendar invites for customer and visitor meetings.
  • Coordinate temporary staffing needs.
  • Distribute daily mail and newspapers.
  • Review and post content to company intranet.
  • Manage general office supplies and visitor supplies.
  • Clean stock and distribute safety glasses.
  • Administer customer regulatory sites.
  • Assist with special projects upon request.

Education and Experience

• Proven work experience as an Administrative Assistant or similar role.
• Working knowledge of office procedures best practices.
• Experience exercising discretion and confidentiality with sensitive material.
• Previous work experience in a manufacturing environment a plus.

Technical Skills and Abilities

• Proficient in the use of Microsoft Office 365 Products including Excel Word Outlook Teams SharePoint.
• Effective analytical skills.
• Demonstrated ability to produce written communication at a professional business level.
• Able to independently solve issues and incorporate critical thinking into the decision-making process.
• Well organized with excellent attention to detail.
• Able to adapt to a fast-paced environment.

Interpersonal Communication

• Communicates professionally clearly and effectively (verbally and/or non-verbally) to individuals and groups internally and externally to exchange ideas and convey detailed information accurately.
• Works well with a variety of people and personalities and with other Delkor departments.
• Strong organizational skills and a keen eye for detail.
• Ability to prioritize tasks multi-task effectively and adapt to changing priorities.
• Works collaboratively as a team member to suggest ideas and resolve issues in a positive manner.
• Friendly personality with a positive and enthusiastic attitude.
• Ability to work independently and take initiative.

Work Ethic

• Self-motivated and able to work independently and accurately with minimal supervision.
• Understands the need to work productively prioritizing tasks and making good use of his or her time.
• Committed to meeting established deadlines.
• Able to maintain a positive workplace environment even when encountering challenging situations.

Physical Requirements

• Sit at a desk or in meetings for extended periods including performing extensive computer tasks.
• Stand and walk for a portion of the day to interact with other employees.
• Lift 10 30 pounds on occasion.
• Possess arm and hand mobility and strength to lift hold reach carry push and pull packaging supplies and other items used by HR.
• Able to judge distances and space relationships to successfully complete detailed activities to fine tolerances including reading spreadsheets and other documents.
• Communicate effectively to give and receive detailed information through verbal and/or non-verbal communication in person or using the telephone; exchange ideas and convey detailed information accurately to customers co-workers supervisors vendors and others inside and outside the company.

Work Environment

• Approximately ninety percent (90%) of the work duties are performed in an office setting carrying out detailed work sitting at a desk and working on the computer.
• Approximately ten percent (10%) of the work is performed on an assembly floor with exposure to tools dirt dust chemicals metals and plastics varying temperatures construction noises and odors from production processes.

Tools and Equipment

• Use general office equipment such as computers printers telephones copiers e-mail and other such equipment.

Pay Range

• The hourly salary range for this position is $21.00 - $26.00 per hour. At Delkor we are committed to ensuring that each employees compensation reflects their experience performance and skills relevant to their current role. This salary range accounts for various factors considered in the hiring process including but not limited to education skills work experience and certifications. As a result the final salary offer for the selected candidate(s) may fall anywhere within this range.
• In addition to base salary Delkor provides a comprehensive Total Rewards package designed to support your overall well-being. Our benefits include health dental and vision coverage a 401(k)-retirement plan paid time off life and disability insurance and a variety of additional voluntary benefits.

EEO Policy Statement

• Delkor is an Equal Opportunity Employer.