Material Coordinator Austin Industrial (Pasadena, TX)

About Austin Industrial

Austin Industrial delivers premier maintenance construction and soft craft services to leading industrial companies across the U.S. An industry leader for more than 60 years we offer single-source solutions to our customers in the oil Gas chemical food agriculture power and manufacturing industries. Our team of 4000 employee-owners equipped with innovative technology and optimized procedures helps owners optimize safety productivity profit margins and cost efficiency.

Material Coordinator

Ensures the jobsite has an adequate and timely flow of materials and equipment. Material Coordinatormust be a well-organized individual able to multitask. You should possess excellent communication skills and the ability to solve problems. Experience in project management will be especially useful as knowledge of basic purchasing and technical principles. This position handles and owns the processing of all work requests from submission through completion and TECO including all work order system controls and backlog management. Processing includes detailed planning of the work as well as scheduling completion and any required follow-up. Planning includes fully understanding the scope of the required work constraints of having access to the equipment and work preparation. Planning includes figuring out all the necessary materials labor and services needed to safely complete the work. All work must be planned with the intent of archiving the written plans such that the plans are retrievable for all future work. Scheduling includes producing a weekly schedule which has status continuously updated during execution considering break in work and discovery which affect the plan. This position is expected to spend considerable time in the field physically planning jobs and confirming the work with stakeholders. Works closely with the site warehouse to ensure spare parts stock and stock quantities support normal repair activities.

Specific Duties and Responsibilities:

• Produces a weekly maintenance schedule.
• Maintain all SAP maintenance master data following MOCs such as bill of materials equipment records spare part identification functional location updates maintenance strategies maintenance plans task lists work centers maintenance items and WO attachments.
• Order major repair materials for planned work through direct POs or via stores reservations.
• Build new and update individual equipment BOMs as necessary.
• Publish and track planning scheduling and work execution KPIs weekly.
• Scope and compile job packages for all planned work including labor requirements tools parts and materials procedures equipment permits or any other resources needed for a job.
• Create follow-up work orders from PdM reports. Work closely with the Reliability Engineers to evaluate findings from PdM reports and determination of corrective next steps.
• Coordinate with operations and production planning to execute long range scheduling of initiative-taking work and equipment outages.
• Produce detailed outage plans and schedules (typically 2 larger outages per year). These consist of standardized base outage PM plans planned vessel inspections and backlog corrective maintenance.
• Maintain an exact work backlog by craft which considers all planned and unplanned orders as well as approved notifications.
• Update the PM program design to ensure PMs for major equipment have all minor related PMs linked so all PMs are completed when the major equipment is made available.
• Improve all routine work using BOMs and task lists. Analyze feedback received from crafts to adjust labor hours to improve planning efficiency (compare actual vs. planned hours).
• Prepare reports and update task lists as necessary.
• Work with storeroom coordinator to update material experts and generate stock change requests for new/existing spare parts inventory.
• Participate in equipment reliability strategy development which follows Reliability Centered Maintenance (RCM) strategies.
• Maintain and update filing of proper maintenance records either manually or using a computer.
• Compile copy sort and file records of office activities project documentation equipment history and other data.
• Work with maintenance leadership to drive continuous improvement for maintenance work processes.
• Included in the departments on-call salaried rotation schedule.
• Other duties as assigned.
• Applicants must be legally authorized to work for ANY employer in the United States.
• Austin is unable to sponsor or take over sponsorship of an employment visa for this position.

Essential Competencies

• Accuracy Ability to perform work accurately and thoroughly.
• Communication Oral Ability to communicate effectively with others.
• Communication written Ability to communicate in writing clearly and concisely.
• Customer Oriented Ability to take care of the customers needs while following company procedures.
• Meticulous Ability to pay attention to the minute details of a project or task.
• Teamwork Ability to show a cheerful demeanor toward others and work effectively in a team environment.
• Honesty/Integrity Essential to be viewed as credible in the workplace.
• Initiative Ability to make decisions or solve a problem or reach a goal.
• Organized Possessing the trait of being organized or following a systematic method of performing a task.
• Relationship Building Ability to effectively build relationships with stakeholders and co-workers.
• Initiative-taking Ability to be internally inspired to perform a task to the best of ones ability using his or her own drive or initiative.
• Learning Capacity Ability to learn and apply new knowledge and skills.