Executive Assistant Commercial

Redwood City, CA - USA

Monthly Salary: $ 110000 - 130000

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Rezolute is a late-stage rare disease company focused on significantly improving outcomes for individuals with hypoglycemia caused by hyperinsulinism (HI). Our antibody therapy RZ358 (ersodetug) is designed to treat all forms of HI and has shown substantial benefit in clinical trials and real-world use for the treatment of congenital hyperinsulinism (cHI) and tumor hyperinsulinism (tHI)

The Executive AssistantCommercial will play a critical role in supporting the successful launch of our first commercial product. This individual will provide operational and administrative support to the Chief Commercial Officer and the Commercial team and ensure seamless coordination of departmental meetings candidate interviews vendor contracts purchase orders and project activities. The ideal candidate is highly organized proactive and detail-oriented with experience in supporting commercial functions within the biopharmaceutical industry.

The Executive AssistantCommercial will report to the Chief Commercial Officer and this person needs to be in the office all 5 days a week (CCO will approve exceptions) and be available during the core business hours of between 9 am and 4 pm to support the commercial team.

Key Responsibilities

Manage and facilitate Commercial team meetings including preparation of agendas coordination of materials and logistical planning for onsite and offsite meetings.
Serve as the primary point of contact for all Commercial vendor contracts purchase orders (POs) invoices and accruals.
Support theChief Commercial Officer in managing all his meetings calendar travel expenses off-sitesbudget management and any ad hoc support requested by theCCO.
Partner with internal stakeholders (Finance Legal Procurement etc.) to ensure timely and accurate processing of Commercial vendor contracts POs invoices and accruals.
Track and monitor Commercial budget activities providing regular updates and ensuring compliance with company policies.
Assist in project management for state licensing activities including coordination of timelines document collection and tracking deliverables.
Support Commercial leadership with project planning reporting and tracking of key initiatives.
Maintain team files project trackers and shared resources to ensure accurate and up-to-date documentation.
Proactively identify opportunities to streamline processes and improve operational efficiency within the Commercial function.
Coordinates with HR on departmental new hire postings virtual and onsite candidate interviews.
Coordinate with IT and HR on company wide new systems roll-out and provide training to the Commercial team.
Requirement - the person needs to be in the office all 5 days a week (CCO will approve exceptions) and be available during the core business hours of between 9 am and 4 pm to support the commercial team.
Travel expectations to offsite meetings: 5%-10%.

Qualifications

Bachelors degree in business life sciences or a related field preferred; equivalent combination of education and relevant experience may be considered.
Minimum 10 years of biotech experience supporting C-level (preferred CCO or commercial experience) or related experience preferably in the biopharmaceutical or life sciences industry company start-up experience is preferred.
Strong organizational time management and project coordination skills with attention to detail.
Experience with vendor management contracts POs invoices and accruals; familiarity with state licensing activities a plus.
Ability to develop and maintain strong internal and external relationships including direct collaboration with vendors and other third parties.
Proficiency with Microsoft Office Suite (Word Excel PowerPoint Outlook); experience with project management or finance systems a plus.
Excellent written communication and interpersonal skills
Excellent interpersonal and communication skills; ability to liaise effectively across functions and with external vendors.
Ability to manage multiple priorities in a fast-paced evolving environment particularly within a growing pre-commercial/launch-stage biotech company.
Self-motivated collaborative and adaptable with a strong commitment to the companys mission of serving patients with rare diseases.
Passionate about patients and building a new commercial organization.
Ensure that all activities and interactions are carried out with the highest ethical and professional standards and that all work is accomplished with quality and in accordance with Rezolute values.

Rezolute (RZLT) currently anticipates the base salary for the Executive AssistantCommercial role could range from $110000 to $130000 and will depend in part on the successful candidates geographical location and their qualifications for the role including education and experience. This position will also be eligible for an annual performance bonus in accordance with the terms of the applicable plan (depending in part on company and individual performance and at the Companys discretion on an individual basis). The compensation described above is subject to change and could be higher or lower than the range described based on current market survey data and the qualifications education experience and geographical location of the selected candidate.

Qualifying employees are eligible to participate in benefit programs such as:

Health Insurance (Medical / Dental / Vision)

Disability Life & Long-Term Care Insurance

Holiday Pay

Tracking Free Vacation Program

401(k) Plan Match

Educational Assistance Benefit

Fitness Center Reimbursement

We are an Equal Opportunity Employer and do not discriminate against applicants due to race ethnicity gender veteran status or on the basis of disability or any other federal state or local protected class.

We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.

Required Experience:

Key Responsibilities

Manage and facilitate Commercial team meetings including preparation of agendas coordination of materials and logistical planning for onsite and offsite meetings.
Serve as the primary point of contact for all Commercial vendor contracts purchase orders (POs) invoices and accruals.
Support theChief Commercial Officer in managing all his meetings calendar travel expenses off-sitesbudget management and any ad hoc support requested by theCCO.
Partner with internal stakeholders (Finance Legal Procurement etc.) to ensure timely and accurate processing of Commercial vendor contracts POs invoices and accruals.
Track and monitor Commercial budget activities providing regular updates and ensuring compliance with company policies.
Assist in project management for state licensing activities including coordination of timelines document collection and tracking deliverables.
Support Commercial leadership with project planning reporting and tracking of key initiatives.
Maintain team files project trackers and shared resources to ensure accurate and up-to-date documentation.
Proactively identify opportunities to streamline processes and improve operational efficiency within the Commercial function.
Coordinates with HR on departmental new hire postings virtual and onsite candidate interviews.
Coordinate with IT and HR on company wide new systems roll-out and provide training to the Commercial team.
Requirement - the person needs to be in the office all 5 days a week (CCO will approve exceptions) and be available during the core business hours of between 9 am and 4 pm to support the commercial team.
Travel expectations to offsite meetings: 5%-10%.

Qualifications

Bachelors degree in business life sciences or a related field preferred; equivalent combination of education and relevant experience may be considered.
Minimum 10 years of biotech experience supporting C-level (preferred CCO or commercial experience) or related experience preferably in the biopharmaceutical or life sciences industry company start-up experience is preferred.
Strong organizational time management and project coordination skills with attention to detail.
Experience with vendor management contracts POs invoices and accruals; familiarity with state licensing activities a plus.
Ability to develop and maintain strong internal and external relationships including direct collaboration with vendors and other third parties.
Proficiency with Microsoft Office Suite (Word Excel PowerPoint Outlook); experience with project management or finance systems a plus.
Excellent written communication and interpersonal skills
Excellent interpersonal and communication skills; ability to liaise effectively across functions and with external vendors.
Ability to manage multiple priorities in a fast-paced evolving environment particularly within a growing pre-commercial/launch-stage biotech company.
Self-motivated collaborative and adaptable with a strong commitment to the companys mission of serving patients with rare diseases.
Passionate about patients and building a new commercial organization.
Ensure that all activities and interactions are carried out with the highest ethical and professional standards and that all work is accomplished with quality and in accordance with Rezolute values.

Qualifying employees are eligible to participate in benefit programs such as:

Health Insurance (Medical / Dental / Vision)

Disability Life & Long-Term Care Insurance

Holiday Pay

Tracking Free Vacation Program

401(k) Plan Match

Educational Assistance Benefit

Fitness Center Reimbursement

Required Experience:

Key Skills

Building Construction
Logistics & Procurement
Account Management
Communication
Client Services
Jboss

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About Company

Rezolute

Rezolute is a clinical‑stage biopharmaceutical company developing transformative therapies—such as the monoclonal antibody ersodetug (RZ358) in Phase 3 for congenital hyperinsulinism and the oral plasma kallikrein inhibitor RZ402 in Phase 2 for diabetic macular edema—to treat rare met ... View more

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