Office operations Specialist

Who we are

BYD Group is a leading high-tech multinational based in Shenzhen China. Operates in four core fields of IT automotive new energy and rail transit and employs over 300000 people worldwide.

At BYD Iberia we are redefining the future of mobility. As part of the worlds leading New Energy Vehicle company we are committed to building a sustainable zero-emission future where technology and nature coexist in harmony.

Your mission

As office operations Specialist at BYD Iberia your mission is to ensure the smooth day-to-day operations of the Madrid office providing administrative logistical and organizational support to local teams and management. This role acts as the main point of contact for employees regarding office operations and general support ensuring efficiency compliance and a high level of professionalism in all office-related matters.

What youll do

Office and Administrative Management

• Manage and Oversee general office operations including maintenance supplies service providers internal tools and related contracts.

• Manage the office budget (utilities supplies cleaning maintenance etc.).

• Handle reception duties mail and courier services.

• Maintain proper filing systems (physical and digital) for administrative and corporate documents.

• Coordinate internal meetings company events and visits from international teams.

Executive and Team Support

• Provide administrative assistance to the Country Manager and leadership team (calendar management travel expenses meeting coordination) together with the executive assistant.

• Be the contact person to the local travel agencies and prepare corporate travel policy.

• Support internal and external meeting coordination and logistics.

HR and Compliance Support

• Assist the HR department with administrative work if it needed.

Culture and Communication

• Foster a positive safe and sustainable workplace aligned with BYDs values.

• Support wellbeing sustainability and corporate social responsibility initiatives.

• Support team building and other internal activities and events.

What You Bring

• University degree in Administration Business Human Resources or a related field.

• Minimum 3 years of experience as an Office Manager Executive Assistant or similar administrative role.

• Experience in multinational environments or within the automotive/energy industry is a plus.

• Strong organizational skills attention to detail and ability to work independently.

• Excellent communication and interpersonal skills.

• Problem-solving mindset and service orientation.

• Advanced level of English is a must;

• Proficient in MS Office and collaboration tools (Teams SharePoint etc.).

Why Join Us

• Be part of a fast-growing innovative global automotive company.

• Work closely with top leadership influencing strategic projects and initiatives.

• Collaborate in a dynamic multicultural environment that values proactivity creativity and excellence.

• Opportunity to develop professionally and grow within a leading organization in the electric mobility sector.

Our Purpose is to build a zero-emission future that reconnects humanity with nature and a World of clean air.
We are looking for talent that connects with this mission and want to
create positive impact by joining a diverse and dynamic team.